About the Role
The Department of Public Works And Infrastructure is seeking a Senior Supply Chain Practitioner: Logistics and Asset to join their dynamic team in Pretoria, Gauteng. This role is essential for maintaining the integrity of the supply chain and asset management processes within the department, ensuring that resources are efficiently utilized in serving the community. As a Senior Supply Chain Practitioner, you will play a vital role in supporting the operations that contribute to effective public service delivery, directly impacting the lives of South Africans.
In this position, you will be responsible for various tasks, including generating and managing purchase orders, tracking assets, and coordinating travel arrangements. Your work will not only support the internal functioning of the department but also enhance the overall capabilities of public infrastructure. If you are passionate about logistics and asset management, this is an incredible opportunity to make a difference in the public sector.
About the Department
The Department of Public Works And Infrastructure is committed to providing quality infrastructure and public services that foster economic development and social upliftment in South Africa. Its mandate includes the management and maintenance of public infrastructure, oversight of construction projects, and ensuring compliance with relevant laws and regulations. Working in this department means being part of a mission that contributes to the betterment of society and enhances the quality of life for all citizens.
What You’ll Do
- Generate and approve purchase orders using the Accpac system
- Verify outstanding purchase orders and confirm goods and services rendered
- Manage travel arrangements, ensuring compliance with travel policies
- Conduct asset verification and stock counts, updating the asset register accordingly
- Monitor stock levels and advise on replenishment needs
- Compile comprehensive asset management plans and ensure proper documentation
- Assist with the financial reconciliation of assets within the department
What You’ll Need
- A Grade 12 Certificate and a National Diploma in Financial Management, Logistics, Purchasing Management, Supply Chain Management, Public Administration, or a relevant qualification
- At least 2 years of experience in a Supply Chain Management environment
- A valid driver’s license
- Knowledge of public finance management and procurement policies
- Proficiency in computer literacy and strong interpersonal skills
- Effective verbal and written communication skills
- Ability to work under pressure and meet deadlines
How to Apply
Applications can be submitted by hand delivery during office hours to the Office of the Chief Registrar of Deeds at 600 Lilian Ngoyi Street, Pretoria, 0083. Candidates are also encouraged to apply by using the link provided below before the closing date, as no late applications will be considered.
Requirements
Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate and a National Diploma in Financial Management / Logistics / Purchasing Management / Supply Chain Management / Public Administration / Public Management or relevant equivalent qualification.Minimum of 2 years working experience in Supply Chain Management environment.
A valid driver’s licence.
Job related knowledge: Public Finance Management Act.
Treasury Regulations.
Preferential Procurement Policy Framework Act (PPPFA).
Departmental SCM and Asset management procurement policy.
Job related skills: Computer literacy.
Interpersonal skill.
Communication (verbal and written) skills.
Willingness to travel.
Team work.
Work under pressure and meet deadlines.
Use a computer for prolonged periods.
Job Duties
Generate purchase order.Capture and approve purchase order on Accpac system.
Retrieve and verify outstanding purchase order report.
Confirm goods and services rendered.
Receipt and approval of purchase order for goods and services rendered.
Track document number and print RCP.
Submitted documents to Credits.
Create goods received / receiving slips.
Verify receipt of goods and services.
Certify invoice for payment as per delegation of authority.
Approval of RCP on the system.
Coordinate travel arrangements.
Receive travel forms and check completeness and compliance of the travel documents.
Send document to travel agency to request a quotation.
Capture travel request on workflow.
Receive, verify compliance of travel bookings before PO is generated on the system.
Approve PO on the system.
Conducting asset verification, stock count and disposal.
Receive, verify and check the availability of stock.
Issue stock, update bin cards and system accordingly.
Sign invoices and delivery notes upon delivery of stock.
Verify spot checked to determine stock defects, surpluses and to identify redundant consumables, draft memorandums for disposals.
Monitor stock levels and advice on replenishment of stock.
Compile asset verification plan.
Conduct spot check.
Conduct asset verification at all deeds offices.
Scrutinise and reconcile asset verification reports against the asset register.
Update asset verification finding in the asset register.
Check if asset verification findings are signed off and filed.
Identify redundant, obsolete and unserviceable for disposal.
Draft disposal memorandum.
Impaired and disposal assets are updated in the asset register.
Monitor all transfer assets within the deeds offices and other beneficiaries.
Reconcile the asset register against general ledger.
Record all assets of the department in the asset register.
Update and monitor the utilisation of the assets by the relevant fields.
Check that asset management systems are operating.
Assist with compilation of comprehensive asset management plan.
Check asset clearing account.
Monitor all asset related accounts on Accpac system.
Provide information and supporting documents on asset transactions to be journalized.
Identify assets which must be reassessed.
