About the Role
The Department of Transport is looking for a dedicated Senior Supply Chain Practitioner to join its team in Kugompo. This pivotal role is designed for individuals with a passion for public service and a keen understanding of supply chain management. By supporting the department’s procurement processes, you will contribute significantly to the smooth functioning of services that affect the daily lives of citizens in South Africa.
In this role, you will manage various logistics and procurement activities, ensuring that the department can effectively deliver essential services to the community. Your work will directly impact the operational efficiency of the department, reinforcing the commitment to transparency and accountability in government jobs. The position is based in Kugompo, a vibrant area that plays a crucial role in the local economy and public service landscape.
About the Department
The Department of Transport is dedicated to providing a safe, integrated, and accessible transport system that enhances the quality of life for all South Africans. With a mandate to oversee transport infrastructure and services, the department plays a vital role in promoting social and economic development across the nation. Working here means being part of a team that strives to implement policies that ensure efficient transport solutions, ultimately contributing to the betterment of society.
What You’ll Do
- Provide demand and acquisition support for the supply chain process.
- Update and maintain a comprehensive supplier database, including contractors.
- Register suppliers on LOGIS or similar systems and request quotations.
- Capture specifications on the electronic purchasing system and place orders.
- Issue and receive bid documents while providing logistical support during bid considerations.
- Compile necessary draft documents and maintain accurate records of contracts.
- Analyze procurement trends and implement relevant policies to enhance efficiency.
- Supervise human resources within the supply chain team, ensuring effective workflow.
- Authorize payments and ensure compliance with financial procedures in the section.
- Administer asset disposal processes, ensuring proper management and documentation.
What You’ll Need
- An NQF level 6 qualification (National Diploma) in Supply Chain Management, Logistics, Purchasing Management, or related fields.
- A minimum of three years’ experience in a supply chain management administration environment.
- A valid, unexpired driver’s license.
- Strong knowledge of procurement administration procedures and financial legislation.
- Familiarity with BAS, SAP, and GAAP systems.
- Understanding of supply chain management policies and relevant legislation.
- Excellent communication skills and a client-oriented approach.
- Problem-solving abilities and a commitment to ethical conduct in all operations.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
An NQF level 6 qualification (National Diploma) in Supply Chain Management / Logistics / Purchasing Management/Procurement / Financial Management or relevant qualification.Three (3) years’ experience in Supply Chain Management administration environment.
The disclosure of a valid unexpired driver’s license.
Knowledge of procurement administration procedure.
Knowledge of financial legislation.
Knowledge of BAS, SAP, and GAAP.
Knowledge of PFMA, 115 PPPFA and BBEE Policy.
Knowledge of supply chain management.
Knowledge of procurement policies and legislation.
Disciplinary knowledge of labour law.
Knowledge of treasury regulations.
Knowledge of dispute resolution policies.
Understanding Social and Economic development issues.
Basic Financial Management.
Knowledge Management.
Problem solving and analysis.
People and diversity management.
Client orientation and customer focus.
Efficient communication skills, accountability and ethical conduct.
Job Duties
Render demand and acquisition support.Update and maintain a supplier (including contractors) database.
Register suppliers on LOGIS or similar system.
Request and receive quotations.
Capture specifications on the electronic purchasing system.
Place orders.
Issue and receive bid documents.
Provide secretariat or logistical support during the bid consideration and contracts conclusion process.
Compile draft documents as required.
Contractors database update and well maintained.
Orders placed accordingly.
All notices registered and issued properly.
Provide effective provisioning of logistical support services.
Ensure that the requested items are received and the services are rendered as requested.
Capture information into SAP system.
Capture information into BAS system.
Analyse procurement trends.
Implement policies.
Engage supplier regarding purchased materials and payment thereof.
Develop action plan for the section.
Supervise human resources.
Check if the information is captured correctly on the system.
Authorise payments.
Documents are provided for an approval.
Ensure vehicles are issued properly.
Ensure that financial procedures are observed in the section.
Compile monthly reports.
Administer the provision of tender services and contract management.
Record all bid documents received.
Forward relevant records to bid committee for processing.
Keep register of bid documents.
Documents forwarded to bid committee for further processing.
Manages Asset Disposal.
Do capturing of all payments in the BAS/ SAP system.
Keep records of assets to be disposed.
Check and issue furniture, equipment and accessories to components and individuals.
Identify redundant, non-serviceable and obsolete equipment for disposal.
Maintain Asset register.
Compile monthly reports.
Redundant items disposed.
Database updated accordingly.
Administer the payment process for the goods and services acquired.
Verify the correctness: accuracy of the invoices.
Check if the amounts correspond with received quotations.
Ensure that goods and services are received before payment.
Pay invoices after services has been rendered.
