About the Role
The Supply Chain Clerk Supervisor position based in Cape Town offers an exciting opportunity to contribute to the public service in the Western Cape. This role is critical for managing asset management clerical services, ensuring that equipment and resources are effectively distributed to support various operational needs. By overseeing the supply chain processes, the person in this role plays a vital part in enhancing the efficiency of government operations, ultimately benefiting the community at large.
In Cape Town, the Supply Chain Clerk Supervisor will supervise and maintain records of assets, facilitate the acquisition of goods, and ensure timely order placements. This position holds significant importance as it directly impacts the operational capabilities of public service departments, ensuring that they function smoothly and meet the demands of the population. Your efforts will contribute to the overall integrity and effectiveness of government jobs in South Africa.
About the Department
The Supply Chain Management department is dedicated to ensuring that all government resources are utilized efficiently and effectively. Its mission revolves around promoting transparency, accountability, and value for money in public procurement and asset management. Working in this department means being part of a team that strives to support other government functions and improve the quality of services provided to the public. Joining this team allows you to play a significant role in fostering good governance and upholding the principles of public service.
What You’ll Do
- Supervise asset management clerical services and maintain accurate records.
- Oversee the issuance of equipment and accessories to relevant components and individuals.
- Identify and manage redundant and obsolete equipment for disposal.
- Ensure the accuracy of the asset register through verification processes.
- Supervise demand and acquisition clerical services, including updating the supplier database.
- Manage the procurement process by requesting and receiving quotations and capturing specifications in the purchasing system.
- Provide logistical support during bid considerations and contract conclusions.
- Verify and receive goods from suppliers, ensuring they are accurately captured in registers and databases.
- Supervise staff, ensuring quality work and performance assessments.
What You’ll Need
- A Grade 12 Certificate or relevant equivalent qualification.
- At least 3 years of relevant experience in supply chain management.
- Basic knowledge of supply chain duties and practices, including data capture and statistics collection.
- Understanding of the legislative framework governing the Public Service.
- Strong planning and organization skills, alongside excellent computer literacy.
- Good communication skills, both verbal and written, with the ability to maintain positive interpersonal relations.
How to Apply
Applications can be submitted by hand delivery during office hours or by email as detailed below.
Requirements
Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate or relevant equivalent qualification.Minimum of 3 years or relevant experience required.
Job related knowledge: Basic knowledge of supply chain duties, practice as well as the ability to capture data, operate a computer, and collect statistics.
Basic knowledge and understanding of the legislative framework governing the Public Service.
Basic knowledge of work procedures in terms of the working environment.
Job related skills: Planning and organisation.
Computer literacy (supply chain management systems).
Good communication (verbal and written).
Interpersonal relations.
Language and flexibility.
Job Duties
Supervise and render asset management clerical services.Oversee the compilation and maintenance of records.
Verify the issuing of equipment and accessories to components and individuals in need.
Identify redundant, non- serviceable and obsolete equipment for disposal.
Oversee the verification of the asset register.
Supervise and render demand and acquisition clerical services.
Update and maintain supplier (including contractors) database.
Ensure that suppliers are captured and registered on the systems.
Request and receive quotations.
Capture specifications on the electronic purchasing system.
Ensure that all orders are placed on time.
Issue and receive bid documents.
Provide secretariat or logistical support during the bid consideration and contracts conclusions.
Supervise and undertake logistical support services.
Check, place and verify orders for goods.
Receive and verify goods from suppliers.
Capture and ensure that goods are captured in registers and database.
Receive request for goods from end users.
Issue goods to end users.
Check and maintain goods registers.
Update and ensure the maintenance of the register of suppliers.
Supervise human resources/staff.
Allocate and ensure quality of work.
Personnel development.
Assess staff performance.
Apply discipline.
