About the Role
The Department of Public Service and Administration is currently seeking a dedicated individual for the position of Assistant Director: Supply Chain Management in Kugompo. This role plays a crucial part in ensuring the effective procurement and supply chain operations that support the cluster’s objectives. By overseeing the procurement processes, you will directly contribute to the efficient use of public resources, thereby enhancing the quality of services provided to the community and ensuring accountability in government operations.
As an Assistant Director, you will be responsible for coordinating various aspects of supply chain management, including the bidding process, vendor data management, and contract administration. Your work will be instrumental in maintaining compliance with public finance regulations while ensuring that goods and services are delivered in a timely and effective manner. This role not only requires expertise but also a passion for serving the public, making it an excellent opportunity for those looking to make an impactful contribution to South Africa’s public service.
About the Department
The Department of Public Service and Administration is tasked with developing and implementing policies that enhance the efficiency and effectiveness of public service delivery across South Africa. With a commitment to promoting ethical conduct, transparency, and accountability, this department plays a pivotal role in advancing the interests of South African citizens. Working here means being part of a team dedicated to fostering good governance and improving the lives of people in the community.
What You’ll Do
- Coordinate and plan procurement needs for the cluster.
- Review and gather information for annual demand management and procurement plans.
- Manage specifications received from end users and ensure compliance.
- Execute the bidding process and manage the compilation of quotations.
- Serve as the secretariat for Cluster Bids & Specification Committees.
- Supervise contract administration and ensure compliance with delivery standards.
- Monitor supplier performance and manage requisition processes.
- Oversee the safekeeping and distribution of goods.
- Lead and supervise staff to maintain effective supply chain management services.
- Conduct risk management assessments and implement fraud prevention strategies.
What You’ll Need
- A relevant tertiary qualification at NQF level 7 in Supply Chain Management or a related field.
- A minimum of three years of supervisory experience in supply chain management.
- A valid unexpired driver’s license is required.
- Understanding of Supply Chain Management policies and financial accounting principles.
- Practical experience with the SAP system and strong computer literacy skills.
- Ability to work under pressure while being self-motivated and responsible.
- Strong communication skills, both verbal and written.
- Knowledge of the Public Finance Management Act, Treasury Regulations, and SCM guidelines.
- Understanding of diversity management and client orientation.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
A relevant tertiary qualification at NQF level 7 in Supply Chain Management or relevant qualification.Three (3) years related supply chain management supervisory experience.
The disclosure of a valid unexpired driver’s license.
Understanding of Supply Chain Management policies and procedures, principles and practice of financial accounting.
Practical experience in SAP system with computer literacy skills.
Must be able to work under pressure, be self-motivated, responsible, and reliable.
Behavioural competencies: people and diversity management.
Client orientation and customer focus.
Efficient communication skills both (verbal and written).
Accountability and ethical conduct.
Knowledge and understanding of Public Finance Management Act (PFMA), Treasury Regulations, Preferential Procurement Policy Framework (PPPFA and all applicable SCM guidelines, policies, practices, and procedures.
Knowledge of equal opportunities and affirmative action guidelines and laws.
Knowledge of administrative clerical procedures and government financial systems.
Knowledge of learning, teaching procedures and techniques.
Framework for managing performance information.
Knowledge of implementing policies of PMDS.
Problem solving and Analysis.
People and diversity management.
Client orientation and customer focus.
Accountability and ethical conduct.
Job Duties
Coordinate, review, research, analyse and plan the procurement needs of the Cluster.Coordinate, review, collect and gather information for the annual demand management plan/procurement plan of the Cluster.
Manage and review specifications received from end users.
Implement and maintain the updating of the vendor data on SAP.
Coordinate, review and execute the bidding process.
Coordinate and review the compilation and invitation of quotations from Central Supplier Database as per the National Treasury Thresholds.
Serve as the secretariat for all Cluster Bids & Specification Committees.
Manage, supervise, monitor, analyse and determine actions to ensure proper contract administration.
Manage, supervise, monitor contract compliance by determining whether products/services are delivered at the right time, quantity, products, place, conditions, quality, and price according to the contract.
Manage, supervise and monitor supplier performance according to the contract and Service Level agreement.
Coordinate and review the process of requisition of goods and services.
Coordinate the safekeeping and distribution of goods.
Manage and supervise employees to ensure an effective Supply Chain Management service and undertake all administrative functions required regarding financial and HR administration.
Control and safeguard all Supply Chain documentation.
Supervise and undertake risk management assessments.
Manage, supervise and implement fraud and abuse prevention strategy for SCM.
Manage and supervise performance assessment of the value chain in SCM function.
Participate in the development of risk and performance management policies processes and procedures.
Manage assets within the section.
Ensure and assist staff with development and training needs.
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