About the Role
The Central Johannesburg TVET College is seeking a dedicated and detail-oriented Senior Management Information System Officer to enhance its operations at the Central Office. This pivotal role is based in the vibrant city of Johannesburg, where you will contribute directly to the educational landscape and public service within our community. As a Senior Management Information System Officer, you will be responsible for ensuring the effective management of the TVETMIS, which plays a crucial role in facilitating the college’s data management practices. This position not only supports the administrative functions of the college but also impacts the quality of education provided to students.
Your work will involve capturing and validating college data, preparing reports, and ensuring the smooth operation of student information systems. By maintaining the integrity of our data, you will help support strategic decision-making within the college, ultimately benefiting students and staff alike. This role is essential in promoting transparency and accountability in our academic processes, which enhances the overall educational experience at Central Johannesburg TVET College.
About the Department
Central Johannesburg TVET College is committed to providing quality vocational education and training that equips students with the skills needed in today’s dynamic job market. The college operates within the framework of the Department of Higher Education and Training, which aims to expand access to learning opportunities and foster an environment of educational excellence. Working in this environment means being part of a mission to empower individuals through education, thereby contributing meaningfully to societal development.
The college’s dedication to fostering a culture of accountability, inclusivity, and innovation makes it a rewarding place to work. As a member of the college community, you will play a vital role in promoting positive change and helping students thrive in their academic and professional pursuits.
What You’ll Do
- Manage the TVETMIS and ensure accurate data capturing and extraction.
- Perform regular validation of data and maintain quality control.
- Prepare the system for student enrolment and support business processes.
- Interact with service providers for system upgrades and troubleshooting.
- Compile and submit statistical reports on a weekly, monthly, and quarterly basis.
- Ensure the efficient administration of academic-related student systems.
- Oversee data entry for student programmes, assessment marks, and timetables.
- Maintain and renew MIS licenses as required.
What You’ll Need
- A Grade 12 certificate or equivalent.
- A three-year National Diploma (NQF level 6) / Bachelor’s Degree in Information Management, Data Management, or a related field.
- 3-5 years of experience in Data Management or a similar environment.
- Proficient in Microsoft Office tools including Word, Excel, PowerPoint, and Outlook.
- Strong verbal and written communication skills, along with report writing abilities.
- A valid driver’s license.
- Knowledge of TVET policies, governance, and the reporting requirements of higher education institutions.
- Excellent planning, organizational, and analytical skills.
How to Apply
Please follow the application instructions below to submit your application.
Requirements
Grade 12 certificate or equivalent.A recognised three (3) year National Diploma (NQF level 6) / Bachelor’s Degree in Information Management / Data Management or equivalent qualification.
3-5 years working experience in Data Management / TVETMIS environment or any relevant knowledge.
Computer literate and competent in Word/Excel/PowerPoint/Outlook/Teams.
Good verbal and written communication skills.
Presentation and report writing skills.
A valid driver’s licence.
Knowledge of policies and governance environment of TVET Colleges including knowledge of the TVETMIS and annual reporting requirements by the Higher Education Institutions.
Knowledge and understanding of Information Management.
Knowledge, understanding, application and interpretation of office management, data 35 warehouse and IT prescripts.
Good administrative, planning, organizing, problem solving, project management, team leadership, analytical, client orientation and team leadership skills.
Job Duties
Ensure proper management of TVETMIS as well as the capturing and extraction of college data.Perform validation of data on a regular basis.
Set up the system in readiness for enrolment and support other business processes.
Control the quality of captured data and report if there are errors.
Maintain the college TVETMIS.
Manage student and staff data.
Use various tools and extract data to facilitate statistical reporting.
Interact with the service provider regarding upgrades and request for assistance.
Capture all the approved enrolments / registrations and assessments on the system by the predetermined time.
Ensure the compilation and submission of reports.
Provide statistical information weekly, monthly, quarterly etc.
Ensure the compilation, monitoring of academic examination and staff statistics of the college and submit reports on quarterly basis to management and DHET.
Compile monthly, quarterly and annual reports as requested.
Ensure the maintenance and capturing of inputs captured on ITS system and other related systems.
Set up the student system for registration of students and ensure creditability and reliability.
Monitor the capturing, quality control, validation, run procedure, create file and ensure that entries are submitted on time.
Ensure efficient and effective administration of all academic related student system administration for programmes, course and qualification.
Oversee the load general system, student programmes, lecturing timetables, assessment marks, class groups, census dates and academic qualifications curriculum.
Maintain calculation criteria as per guidelines from Head Office.
Ensure that MIS licenses are renewed before expiry dates.
Ensure the effective and efficient maintenance of the TVETMIS.
Management of human, physical and financial resources.
