About the Role
The Western TVET College is seeking a Senior Management Information System (MIS) Officer to join its dedicated team at the Corporate Office in Randfontein. This pivotal role ensures the effective management of the Business Management System (BMS) and related platforms, aligning with the Department of Higher Education and Training (DHET) requirements. Your work will directly impact the college’s ability to provide quality education to students and support institutional growth by maintaining data integrity and accessibility.
In this position, you will play a crucial role in enhancing the operational efficiency of the college’s management information systems. By overseeing the capture, validation, and reporting of essential data, you contribute to evidence-based decision-making that informs planning and enhances educational outcomes. Your efforts will support not only the college but also the broader community, ensuring that students receive the quality education they deserve.
About the Department
Western TVET College is committed to equipping students with the skills and knowledge necessary for successful careers in various sectors. As an institution within the public service, it strives to provide accessible vocational education and training that meets the evolving needs of the economy. The mission of the college is to foster a culture of excellence and innovation in education, ensuring that learners are prepared for the demands of the workforce.
Working at Western TVET College means being part of a team that values collaboration, integrity, and service to the community. Employees are encouraged to contribute their ideas and expertise to create an environment that promotes lifelong learning and personal development.
What You’ll Do
- Maintain and manage the Business Management System (BMS) and ensure compliance with DHET requirements through quality control processes.
- Supervise the capturing, validation, and reporting of data for the TVET MIS, ensuring deadlines are met.
- Compile and submit MIS reports and statistics to management and stakeholders regularly.
- Oversee the administration and verification of data inputs and the maintenance of academic and student-related systems.
- Ensure the timely renewal of MIS licenses and provide support in the administration and optimization of information systems.
- Conduct user training and assist in the implementation of system enhancements to support institutional objectives.
- Analyze and report on institutional data to facilitate planning, monitoring, and decision-making.
- Develop management reports, dashboards, and statistical summaries to inform college operations and compliance with relevant legislation.
What You’ll Need
- Matric/Grade 12 Certificate plus a recognized 3-year National Diploma or Degree in Information Management, Data Management, Management Information Systems, or a related field.
- A minimum of 3 to 5 years of relevant experience in data management, database administration, or institutional reporting.
- Proficiency in computer applications and a valid driver’s license.
- Strong knowledge of public service legislation, office administration, and the TVETMIS system.
- Excellent communication skills, both verbal and written, with effective organizational and planning abilities.
- Ability to work independently and collaboratively within a team, demonstrating leadership and project management skills.
How to Apply
Please hand deliver your application or email it to [email protected] in a pdf format and as one attachment, quoting the relevant reference number to the Principal, Western TVET College, Corporate Office, 42 Johnstone Street, Randfontein, 1760.
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Requirements
Matric/Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Information Management / Data Management, Management Information Systems or any other relevant qualification.Must have a minimum of 3 to 5 years relevant work experience in data management, TVET- MIS environment, database administration, information systems support, institutional reporting, or data analytics.
Must be computer literate.
Must have a valid driver’s license.
Competencies, Knowledge, And Skills: Must have knowledge and understanding of office administration.
Knowledge of Public Service legislations and policies.
Knowledge and understanding of the TVETMIS system, annual reporting requirements by the Higher Education understanding, application and interpretation of office/information management systems.
Business Management Systems (BMS), data management, compiling and interpretation of results and other statistics.
Must have effective office administrative skills, team leadership and outcome driven, project management, sound communication (verbal and written) skills.
Ability 40 to work independently and within a team.
Good organisational, co-ordination and planning skills.
Job Duties
Maintain and manage the Business Management System (BMS) and related platforms, ensuring alignment with the DHET requirements through vigorous quality control and validation process.Ensure the overall supervision and proper management of TVET MIS, capturing and data extraction for the college within specified deadlines.
Ensure the overall supervision, coordination, compilation and submission of MIS reports and statics.
Ensure the overall supervision and verification of inputs captured on the Business Management System and other related system.
Ensure the overall supervision and administration of all academic and student related system.
Ensure the overall supervision and maintenance of MIS licenses are renewed before expiry dates.
Provide support in the administration, maintenance and optimisation of the College's Management Information Systems (MIS) to ensure integrity, availability and security of institutional information.
Maintain and administer institutional databases, perform data validation and reconciliation, monitor system performance, implement system updates, maintain user access controls, perform routine backups and support the implementation of information security and data governance standards.
Facilitate user training and assist in the implementation of system enhancements and continuous improvement initiatives in support of institutional objectives.
Collect, extract, analyse, interpret and report on institutional data to support planning, monitoring and evidence-based decision-making.
Develop and generate management reports, dashboards and statistical reports.
Compiling weekly, quarterly and monthly reports on student’s statistics amongst others for management, DHET and other stakeholders.
Support the coordination and submission of statutory reports, monitor data quality and compliance with DHET reporting requirements, identify trends and provide analytical insights to improve institutional performance, ensure compliance with college policies, the Protection of Personal Information Act (POPIA) and other applicable legislation.
