Senior Administrative Officer: Information Management – Cape Town – Department Of Transport And Public Works

About the Role

The Department of Transport and Public Works is seeking a dedicated Senior Administrative Officer: Information Management to join its Head Office in Cape Town. This significant role plays an essential part in ensuring that the department’s records management systems are not only effective but also compliant with key legislation, including the Promotion of Access to Information Act (PAIA) and the Protection of Personal Information Act (POPIA). By managing both physical and electronic records efficiently, you will contribute to the transparency and accountability of public service in South Africa, thereby enhancing the trust of communities in government processes.

As a Senior Administrative Officer, you will be responsible for developing and implementing policies, procedures, and tools that govern records management. Your efforts will help streamline operations within the department, ensuring that information is accessible yet secure. This position is ideal for someone passionate about public service and eager to make a tangible difference in their community while working in the vibrant city of Cape Town.

About the Department

The Department of Transport and Public Works is pivotal in shaping the infrastructure and transport systems throughout the Western Cape. Its mission encompasses the development and maintenance of essential public infrastructure, ensuring that transport services meet the needs of all South Africans. Working in this department means being part of a team that is dedicated to improving the quality of life for residents by providing safe, efficient, and sustainable transport solutions.

What You’ll Do

• Facilitate the development and implementation of records management policies and systems.
• Support the gathering of departmental input for policy revisions and new developments.
• Ensure compliance with PAIA and POPIA in managing records and information.
• Assist in the disposal and archiving of records according to established guidelines.
• Maintain departmental standards for file plans and records management schedules.
• Coordinate training and awareness programs on records and information management for departmental staff.

What You’ll Need

• An appropriate 3-year National Diploma or Degree.
• Experience in records and information management administration.
• Proficiency in Electronic Document and Records Management Systems (EDRMS).
• A valid (Code B/EB) driver’s license and willingness to travel within the Western Cape.
• Completed Records Management course provided by Western Cape Archives and Records Service (WCARS).
• Strong organizational, analytical, and communication skills.
• Familiarity with public sector legislation relating to records management.

How to Apply

Please submit your application before the closing date as late applications will not be considered.