About the Role
The Department of Public Works and Infrastructure is seeking a dedicated Senior Administrative Officer: Accommodation and based in the vibrant city of Cape Town. In this pivotal role, you will contribute directly to the efficiency and effectiveness of public service through the provision of essential accommodation support services. Your efforts will ensure that facilities comply with building regulations, which is vital for maintaining safe and functional spaces for all public service employees and citizens alike.
Your responsibilities will encompass a variety of tasks that include assisting with accommodation needs assessments, facilitating office relocations, and drafting legal documents such as Service Level Agreements. By ensuring that the logistics and maintenance of office spaces are well managed, you will play a crucial role in supporting the operational backbone of public service in the Western Cape, ultimately enhancing the quality of services provided to the community.
About the Department
The Department of Public Works and Infrastructure is dedicated to creating and maintaining sustainable infrastructure that supports the socio-economic development of South Africa. With a strong commitment to enhancing public service delivery, the department plays a critical role in managing government properties and ensuring that they meet the needs of all stakeholders. Working for this department offers the chance to be part of a mission that directly impacts the lives of South Africans, making every day at work meaningful and rewarding.
What You’ll Do
- Provide accommodation support services to various departments.
- Assist in compiling accommodation needs assessments to facilitate effective office management.
- Facilitate the relocation of offices while ensuring minimal disruption to operations.
- Ensure compliance with all building regulations and standards.
- Reconcile invoices against commitment registers for accurate financial management.
- Draft legal documents, including Service Level Agreements and office accommodation bids.
- Prepare monthly reports on maintenance and office inspections.
- Administer auxiliary services, including hygiene and food aid services.
- Oversee effective cleaning and hygiene services in the Coastal Region.
- Manage logistics and processing of invoices for the accommodation section.
- Report on stock levels monthly and procure necessary goods and services.
What You’ll Need
- National Diploma (NQF6) in Public Management or a relevant equivalent qualification.
- A minimum of two years of relevant experience in a similar field.
- Strong knowledge of administrative procedures and financial management.
- Experience in project management and human resources practices.
- Proficient in contract management and departmental procedures.
- Excellent written and spoken communication skills.
- Leadership and management abilities, with strong coordination and planning skills.
- Proven problem-solving skills and ability to work under pressure.
- Capability to work both individually and as part of a team.
- A strong sense of responsibility and ability to lead multidisciplinary teams.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
National Diploma (NQF6) in Public Management or relevant equivalent qualification.A minimum of two years (2) relevant experience in relevant field.
Knowledge of Administrative procedures.
Financial Management, Project Management, HR Practices Extensive Administrative experience.
Knowledge of Contract Management, monitoring and control, Public Service and Departmental procedures.
Skills, Communicate skills (written and spoken), Leadership and management skills.
Coordination, organising and planning skills, Administrative and report writing.
Have planning and organising, problem solving and problem-solving skills.
Ability to work long hours voluntarily, be able to gather and analyse information.
Ability to apply policies, be able to work individually and in teams and ability to be able to work under extreme pressure and organise and plan under pressure.
Sense of responsibility and ability to lead multidisciplinary team and to resolve conflicts.
Be able to collect and interpret information and reports.
Job Duties
The incumbent will have to provide accommodation support services.Assist with the compilation of accommodation needs assessments.
Facilitate the relocation of offices.
Ensure facilities compliance to all building regulations.
Reconciliation of invoices against commitment register.
Draft Service Level Agreements- legal related matters and office accommodation Bids.
Provide 23 monthly report on maintenance and office inspection.
Administer auxiliary services, the provision of hygiene services and food aid services.
Ensure provision of effective cleaning and hygiene services in Coastal Region.
Process all the logistics and invoices for the section.
Report stock on monthly basis.
Procure of goods and services.
