About the Role
The Department of Public Service and Administration is seeking a dedicated Administration Clerk to join their team in Bisho. This role plays a critical part in ensuring that the Directorate operates smoothly and efficiently through effective administrative and logistical support. As an Administration Clerk, your contributions will help enhance the quality of public service delivered to the community, making a tangible difference in the lives of South Africans.
Located in the vibrant city of Bisho, this position is an excellent opportunity for individuals who are passionate about contributing to their community through public service. The Department of Public Service and Administration is committed to fostering a supportive work environment that values teamwork and the growth of its employees. Your efforts in managing correspondence, procurement, and financial records will directly impact the Directorate’s ability to serve the public effectively.
About the Department
The Department of Public Service and Administration is dedicated to enhancing the efficiency and effectiveness of public service in South Africa. With a mission to promote a responsive and accountable government, the department focuses on improving service delivery and fostering a culture of professionalism within the public sector. Working here means being part of a team that strives to uplift communities and ensure that government services are accessible and beneficial to all citizens.
What You’ll Do
- Provide comprehensive administrative support, including managing correspondence and documentation.
- Assist with petty cash requests and the procurement of office supplies.
- Maintain accurate records and oversee the filing system for the Directorate.
- Make travel arrangements for officials and manage travel claims.
- Prepare quarterly procurement reports and ensure timely payment of invoices.
- Facilitate the distribution of documents in a confidential and efficient manner.
- Support the management of finances within the Directorate.
What You’ll Need
- Grade 12 certificate; a post-matric qualification is advantageous.
- Relevant experience in administration is preferred.
- Knowledge of administrative procedures and procurement policies.
- Proficiency in financial management and computer literacy.
- Strong written and verbal communication skills, along with report writing abilities.
- Excellent interpersonal relations and sound organizational skills.
- Ability to work independently and as part of a team, under pressure.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
Grade 12 certificate.A post-matric qualification and relevant experience in Administration will be an added advantage.
Knowledge of administrative procedure.
Knowledge of procurement policies and procedures.
Thorough knowledge of Financial Management.
Computer literacy.
Good communication skills (written and spoken).
Report writing skills.
Good interpersonal relations skills.
Knowledge of public service prescripts and procedures.
Sound organising and planning skills.
Ability to work long hours voluntarily and plan under pressure.
Ability to gather and analyse information.
Ability to adhere to policies, work independently, and work in a team.
Job Duties
Provide administrative and logistical support to the Directorate: receive and register incoming and outgoing correspondence.Make photocopies.
Assist with petty cash requests and procurement of office stock.
Records management.
Distribution of documents in a prompt and confidential manner.
Make travel arrangements for the officials.
Handle travel claims.
Maintain and oversee the filling system of the Directorate.
Assist with the management of finances within the Directorate.
Procurement of goods and services using the correct procedures.
Prepare quarterly procurement reports for the Directorate.
Ensure that orders are created, and invoices are paid timeously.
