About the Role
The Department of Forestry, Fisheries and the Environment invites applications for the position of Administration Clerk: Forest Enterprise Development, based in Pretoria. This vital role plays a significant part in supporting the department’s operations, ensuring the smooth administration of services that directly contribute to sustainable development and environmental conservation in South Africa. By performing a variety of clerical tasks, you will help facilitate effective communication and coordination within the team, ultimately aiding in the execution of projects that benefit our ecosystems and communities.
As an Administration Clerk, you will be at the heart of the department’s daily operations. Your contributions will not only support your colleagues but also enhance the department’s capacity to serve the public effectively. This role is essential for maintaining efficient workflows and providing crucial support to various stakeholders, ensuring that administrative functions run seamlessly.
About the Department
The Department of Forestry, Fisheries and the Environment is committed to the sustainable management of South Africa’s natural resources, promoting biodiversity, and fostering a healthier environment. Through its diverse programs, the department aims to protect the country’s rich ecosystems while balancing the needs of economic growth and public service. Working here means you will be part of an organization dedicated to making a positive impact on the environment and the communities that depend on it.
What You’ll Do
- Provide general clerical support services, ensuring efficient office operations.
- Record, organize, store, capture, and retrieve correspondence and information accurately.
- Update registers and manage administrative services effectively.
- Handle routine inquiries, make photocopies, and send or receive emails as needed.
- Distribute documents and packages to various stakeholders.
- Maintain the office filing system and keep track of incoming and outgoing documents.
- Type documents and correspondence when required.
- Assist with supply chain clerical support services, including procurement processes.
- Liaise with internal and external stakeholders regarding the procurement of goods and services.
- Maintain the asset register and provide logistical support services for the office.
- Keep and maintain personnel records, attendance registers, and leave registers for the office.
- Arrange travel and accommodation for staff.
- Provide financial administrative support by capturing and updating expenditure records.
- Verify the correctness of subsistence and travel claims for officials.
What You’ll Need
- Grade 12 (NQF) or an equivalent qualification recognized by SAQA.
- Exposure to office administration or a similar environment is advantageous.
- Basic knowledge of Public Service Regulations and PFMA.
- Familiarity with procurement processes, organizing, and planning.
- Proficiency in computer skills and excellent communication abilities.
- Strong interpersonal skills with an aptitude for teamwork.
- Ability to work effectively under pressure and resolve conflicts.
- A sense of responsibility and loyalty in all tasks.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
Grade 12 (NQF) or equivalent qualification as recognised by SAQA.Exposure in Office Administration / Environment will serve as an added advantage.
Basic knowledge of Public Service Regulation and PFMA.
24 Knowledge of procurement processes, organising, and planning.
Computer skills and communication skills.
Good interpersonal relations skills.
Ability to work individually and in a team.
Ability to work under extreme pressure.
Ability to work with difficult people and ability to resolve conflicts.
Be responsible and loyalty.
Job Duties
Render general clerical support services; Record, organise, store, capture and retrieve correspondence and information.Update registers and render administrative services.
Handle routine enquiries, make photocopies, receive, or send emails.
Distribute documents/packages to various stakeholders as required, maintain the filing system for the office.
Type documents and/or other correspondence when required.
Keep and maintain the incoming and outgoing documents register of the office.
Provide supply chain clerical support services within the component; Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Keep and maintain the asset register of the component.
Provide logistical support services.
Keep and maintain a leave registers; personnel records and attendance register for the office.
Arrange travelling and accommodation.
Provide financial administration support services in the component, Capture and update expenditure.
verify correctness of subsistence and travel claims of officials.
Submit to manager for approval.
Handle telephone accounts and pretty cash for the estate and regional office.
