About the Role
The Office of the Principal offers an exciting opportunity for a Senior Administration Officer based in the Central Office. This role is vital in ensuring the smooth administrative operations that support the broader educational mission of the department. Serving the community in South Africa, the successful candidate will play a crucial part in enhancing the efficiency and effectiveness of the office, which ultimately impacts the quality of education and public service delivered.
In this position, you will be immersed in a dynamic environment where your organizational skills and attention to detail will shine. You will manage various administrative activities, ensuring that all deadlines are met and that communication flows seamlessly between the Office of the Principal and stakeholders. This role is about more than just administration; it’s about contributing to the educational landscape and making a real difference in the lives of learners.
About the Department
The Office of the Principal operates within a framework aimed at delivering high-quality education and training across South Africa. Its mission focuses on improving educational outcomes and ensuring that public service initiatives are aligned with the needs of the community. By working here, you will be part of a dedicated team striving to foster an environment conducive to learning and development.
The department is committed to promoting best practices in public administration and education, making it a fulfilling place for individuals who are passionate about contributing to the public service. Joining this team means engaging in meaningful work that directly supports the educational community and enhances public service efficiency.
What You’ll Do
- Implement administrative operations to ensure smooth office functionality.
- Perform general administrative activities in support of the office.
- Draft submissions, reports, memorandums, and minutes for the office.
- Manage records and documents both manually and electronically.
- Process subsistence claims and maintain accurate records.
- Track incoming work and ensure all deadlines are met.
- Liaise with stakeholders to facilitate communication and collaboration.
- Administer leave arrangements for staff members.
- Provide monitoring and evaluation services as required.
- Coordinate training plans and monitor expenditure in line with departmental policies.
- Type correspondence and assist with audit requirements as needed.
What You’ll Need
- A Matric certificate/NCV L4 and a National Diploma (NQF level 6) in Public Management, Public Administration, or Management Assistant, as recognized by SAQA.
- A minimum of three to five years of relevant experience in a Post-School Education and Training (PSET) Administration Environment.
- Proficiency in Microsoft Office (MS Word, Excel, PowerPoint) and other relevant office software.
- Valid driver’s license and computer literacy.
- Strong analytical thinking and problem-solving skills.
- Excellent planning, organizational, and time management abilities.
- Good verbal and written communication skills, along with a customer-focused approach.
- Integrity and accountability in all aspects of work.
How to Apply
Please refer to the application instructions below.
Requirements
Matric certificate/NCV L4 plus a National Diploma (NQF level 6) in Public Management/Public Administration/Management Assistant as recognized by SAQA with a minimum of three to five (3-5) years’ appropriate experience in a PSET Administration Environment.The incumbent must also be computer literate and have a valid driver’s license.
Extensive knowledge of various filing systems.
Knowledge of Office Administration methodologies.
Knowledge and understanding of departmental legislation and Prescripts.
Knowledge of the Continuing Education and Training Act.
Required skills and competencies: Analytical thinking, Planning and organising, Problem Solving, Financial Administration, Interpersonal Skill, Customer Focus, Office Administration, MS Office (MS Word, Excel, PowerPoint), Multi-Tasking, Teamwork, Time Management, Good verbal and written skills, Communication skills, Honesty, integrity, and Accountability.
Job Duties
The successful candidates will be responsible for, among other things, the following specific tasks: implementing the administrative operations of the office.Perform general administrative activities in support of the Office.
Draft submissions, reports, memorandums, and minutes for the Office.
Conduct records and document management both manually and electronically.
Provide support in completing and processing subsistence claims.
Keep track of all 60 incoming work and ensure that all deadlines are met.
Liaise with all stakeholders relevant to the office.
Administer leave arrangements.
Assist in the provision of monitoring and evaluation services; assist in coordinating demand planning within the Office.
Monitor expenditure and coordinate the capacitation of the Office in line with the College-approved training plan.
Type correspondence as and when required.
Coordinate audit requirements within the Office and serve as the first point of contact between the Office of the Principal and other stakeholders.
