About the Role
The Department of Public Service and Administration is seeking a dedicated Assistant Director: Acquisition Management to join its team in Pretoria, Gauteng. In this vital role, you will manage the implementation of standard operating procedures within the Quotation Unit, ensuring that all procurement processes align with the department’s policies and regulations. Your contributions will play a significant part in the integrity of public service procurement, directly affecting the efficiency and effectiveness of government operations in South Africa.
You will be instrumental in developing and executing sourcing strategies that not only comply with Supply Chain Management delegation but also elevate the quality of service delivery to the community. Your role will require close collaboration with various stakeholders to identify opportunities for improvement and compliance, ensuring that the department continues to meet its mandate while delivering value to the citizens of Pretoria and beyond.
About the Department
The Department of Public Service and Administration is committed to promoting efficient, effective, and accountable governance through improved service delivery and management practices. By working in this department, you will be part of a mission that strives to enhance the quality of life for South Africans through transparent and responsible public service. The department plays a crucial role in ensuring that government resources are utilized effectively, fostering trust within the community it serves.
What You’ll Do
- Manage and implement standard operating procedures in the Quotation Unit.
- Develop and execute sourcing strategies to enhance procurement processes.
- Ensure compliance with Supply Chain Management policies and procedures.
- Provide training and support to personnel within the division as needed.
- Monitor internal control measures and report on compliance issues.
- Oversee quotation unit administration, ensuring accurate record-keeping.
- Conduct data collection and analysis related to supplier categories.
- Identify market trends and industry gaps to refine sourcing strategies.
- Compile and present credible bid evaluation reports to the National Bid Adjudication Committee.
- Continuously develop and track performance measures for supplier interactions.
What You’ll Need
- A Grade 12 Certificate and a National Diploma in Financial Management, Logistics, Purchasing Management, Supply Chain Management, or a related field.
- At least 3 years of experience at a supervisory level in an acquisition management environment.
- A valid driver’s licence.
- Strong knowledge of the Public Finance Management Act (PFMA) and related regulations.
- Proven leadership and management skills, alongside project management abilities.
- Excellent verbal and written communication skills.
- Proficiency in computer literacy.
How to Apply
Applications can be submitted by hand delivery during office hours to: 600 Lilian Ngoyi Street (formerly known as Van Der Walt Street) Berea Park, Pretoria, 0001 or by email to [email protected].
Requirements
Minimum requirements: Applicants must be in possession of Grade 12 Certificate and a National Diploma in Financial Management / Logistics / Purchasing Management / Supply Chain Management (NQF Level 6) or related equivalent qualification.Minimum of 3 years' experience at a supervisory level in acquisition management environment.
A valid driver's licence Job related knowledge: Knowledge of the following: Public Finance Management Act (PFMA).
Supply Chain Management Framework.
Treasury Regulations.
Broad Based Black Economic Empowerment.
Preferential Procurement Policy Framework Act (PPPFA).
Departmental SCM Procedures and policy.
Job related skills: Leadership and Management ability.
Computer literacy.
Project Management.
Communication (verbal and written) and presentation.
Ability to work within a team.
Job Duties
Manage and implementation of standard operating procedures in Quotation Unit.Develop and implement sourcing strategies.
Ensure adherence to Supply Chain Management delegation and policy.
Provide training for personnel of the division when required.
Monitor internal control measures to ensure compliance with policies and procedures of the Department.
Manage quotation unit administration.
Contribute data collection and analysis of category of suppliers.
Identify industry fragmentation and key supplier.
Identify appropriate financial indices for classification of suppliers and goods.
Co-ordinate the bids and quotations management process with the National Treasury report on discrepancies.
Conduct a contract administration process for the sourcing of Bids and Demand Management.
Conduct RFX / Auction and develop request for proposal improved sourcing.
Develop, implement, and monitor performance measures signifying value and prompt supplier response.
Develop, track and report savings, spending compliances and variances, and escalate feedback to stakeholders.
Develop financial basis for negotiation with stakeholders Research and Market Analysis.
Research and analyses market and industry data for identification of business gaps and opportunities for expansion.
Identify industry trends through benchmarking and research of the best practices with other Departments and the broader business.
Consult stakeholders and determine the different comparable supplier specific service offerings and requirements based on the broader national business plans.
Conduct expenditure analyses and benchmarks on current and future prices indexes.
Define current and potential supply basis and identify future entrants in the marketplace Bids and Demand Management.
Provide management information, statistics and reporting on quotations.
Compile credible bid evaluation reports and present them to the National Bid Adjudication Committee.
Update quotation register regularly.
