Secretary To Director: Veterinary Services – Kimberley – Department Of Agriculture

About the Role

The Department of Agriculture is seeking a dedicated individual to join its team as the Secretary to the Director of Veterinary Services based in Kimberley. This role plays a crucial part in ensuring that the Veterinary Services operate smoothly and efficiently, supporting the Senior Manager with essential administrative and secretarial tasks. By providing vital support, you will contribute to the overall mission of enhancing public service and safeguarding animal health in the region, directly impacting the community and its agricultural practices.

As a Secretary to the Director, you will be at the heart of the operations, managing communications, scheduling, and documentation that facilitate effective decision-making and service delivery. Your role will not only involve traditional secretarial duties, such as managing the Senior Manager’s diary and coordinating meetings, but also ensuring that the office presents a professional image to guests and stakeholders. This position is a fantastic opportunity to make a real difference in the public service sector while developing your skills in a supportive environment.

About the Department

The Department of Agriculture plays a significant role in South Africa’s economy and food security. Its mission is to promote sustainable agricultural practices, provide support to farmers, and ensure the welfare of livestock. By working in this department, you will be contributing to policies and initiatives that have a lasting impact on the agricultural landscape and the overall well-being of communities across the country.

Working in the Department of Agriculture means being part of a team that values professionalism, innovation, and community engagement. Each employee plays an essential role in supporting the department’s goals, making it a rewarding place to advance your career in public service.

What You’ll Do

• Provide comprehensive secretarial and receptionist support to the Senior Manager.
• Manage the Senior Manager’s diary, prioritizing appointments and scheduling meetings.
• Receive and screen telephone calls, ensuring effective communication flow.
• Organize documentation flow, ensuring all necessary materials are available for meetings.
• Prepare agendas, record minutes, and draft correspondence such as letters and reports.
• Manage logistical support for travel, accommodation, and processing claims.
• Arrange meetings, workshops, and events, coordinating with relevant stakeholders.
• Maintain filing systems and administer leave registers for the office.
• Stay updated on departmental policies and procedures to ensure efficient support.

What You’ll Need

• A Senior Certificate with at least 2 years of experience in a secretarial role.
• Proficiency in office management procedures and processes.
• Strong computer literacy, including Microsoft Word, PowerPoint, Excel, Outlook, and internet usage.
• Excellent communication skills, both verbal and written, with the ability to interact with diverse individuals.
• Ability to manage time effectively, prioritize tasks, and work under pressure.
• Knowledge of departmental policies and procedures will be advantageous.
• A valid driver’s license is an added advantage.

How to Apply

Please submit your application before the closing date as late applications will not be considered.