Secretary To Director: Compliance And Enforcement – Kimberley – Department Of Transport And Public Works

About the Role

The Department of Transport and Public Works is seeking a dynamic Secretary to the Director: Compliance and Enforcement to join their team in Kimberley. This pivotal role not only supports the Senior Manager in their daily operations but also plays a critical part in ensuring that the department runs efficiently. By managing communication, scheduling, and documentation, you will contribute to the smooth functioning of public service initiatives in the Northern Cape, ultimately enhancing the quality of services delivered to the community.

In this role, you will be at the heart of government jobs, providing essential support that impacts the lives of many South Africans. Your contributions will help streamline processes, improve communication, and foster an environment where public service can thrive. This is a fantastic opportunity for individuals who are passionate about making a difference while developing their administrative skills within the government sector.

About the Department

The Department of Transport and Public Works is dedicated to providing integrated, safe, and sustainable transport solutions for all South Africans. With a mission to enhance the quality of life for citizens through effective infrastructure and transport services, working in this department means you will be part of a larger effort to improve the public service landscape in South Africa. The department’s commitment to excellence and community development makes it a meaningful workplace for professionals who want to contribute to societal progress.

What You’ll Do

• Provide secretarial and receptionist support to the Senior Manager, enhancing the professional image of the office.
• Manage the Senior Manager’s diary, prioritizing appointments and ensuring efficient scheduling.
• Organize and coordinate documentation flow, ensuring timely access to key information.
• Perform advanced typing tasks and maintain office equipment in good working order.
• Arrange meetings, workshops, and events, including venue selection and logistics coordination.
• Prepare meeting agendas and record minutes, ensuring all relevant documentation is available.
• Draft letters, memorandums, and compile necessary reports for the Senior Manager.
• Administer leave registers and manage filing systems to support effective office administration.
• Stay updated with departmental policies to provide knowledgeable support to the Senior Manager.

What You’ll Need

• Knowledge of office management procedures and processes.
• Proficiency in MS Word, PowerPoint, Excel, Outlook, and internet usage.
• Strong verbal and written communication skills, with the ability to engage with diverse individuals.
• Ability to work under pressure and manage time effectively.
• Experience in general office administration, document, and file management.
• A valid driver’s license is advantageous.
• Willingness to occasionally work after hours as required.

How to Apply

Please submit your application before the closing date as late applications will not be considered.