Secretary – Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated individual for the position of Secretary, based in the vibrant city of Pretoria, Gauteng. This role is crucial in supporting the Director and ensuring the smooth operation of the office. By providing exceptional secretarial and clerical assistance, you will play a vital role in the public service, contributing to the effective management of governmental functions and enhancing community services.

In this position, you will be responsible for a variety of tasks that are essential for the daily operations of the department. Your work will directly impact the efficiency of the office, enabling the Director and other staff to focus on their core responsibilities. This is not just a job; it is an opportunity to be part of a team that serves the South African public and makes a difference in the community.

About the Department

The Department of Public Service and Administration is dedicated to improving the quality of public service in South Africa. Its mission is to ensure that governmental departments operate effectively and efficiently, providing essential services that meet the needs of citizens. Working within this department means being part of a larger vision to enhance the lives of South Africans through quality governance and administration.

What You’ll Do

• Provide secretarial and receptionist support to the Director.
• Manage telephone calls and direct them to the appropriate personnel.
• Maintain the Director’s diary by recording appointments and events.
• Type and prepare documents for the Director and unit staff.
• Operate office equipment, including fax machines and photocopiers.
• Liaise with travel agencies to arrange travel and verify relevant documents.
• Organize meetings and events, including venue selection and refreshments.
• Process travel and subsistence claims, as well as invoices for unit activities.
• Record minutes for meetings and draft routine correspondence and reports.
• Maintain document filing systems and administer office matters like leave registers.
• Ensure compliance with relevant policies and procedures for efficient support.

What You’ll Need

• A Grade 12 Certificate (NQF 4) is required.
• Knowledge of relevant legislation, policies, and procedures.
• Proficient telephone etiquette and good interpersonal skills.
• Basic understanding of financial administration.
• Strong organizational skills and computer literacy (MS Office).
• Excellent written communication and language skills.
• Ability to communicate effectively with individuals from diverse backgrounds.
• Strong self-management and motivation skills.
• Good grooming and presentation standards.
• Willingness to work extended hours as needed.

How to Apply

Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email [email protected].