About the Role
The Office of the Department of Correctional Services is seeking a dedicated Secretary to join their team at the National Head Office in Pretoria. This role is vital for ensuring the smooth operation of administrative functions that support the department’s mission to promote community safety and rehabilitation. As a Secretary, you will be at the heart of public service, helping streamline processes and facilitate communication. Your contributions will directly impact how the department serves the community, making this position both meaningful and rewarding.
In Pretoria, you will engage with a dynamic team focused on improving the lives of individuals within the correctional system. This is an opportunity to be part of a transformative environment where your organizational skills and attention to detail will play a significant role in supporting the department’s objectives. Your work will help ensure that vital services are delivered efficiently, enhancing the overall effectiveness of the public service sector in South Africa.
About the Department
The Department of Correctional Services is committed to the rehabilitation and reintegration of offenders into society. Its mission is centered around ensuring public safety while promoting the rights and rehabilitation of those in custody. Working within this department means contributing to a vital aspect of South Africa’s justice system, where every role is essential in fostering a safer community and supporting the principles of justice and human dignity.
What You’ll Do
- Execute general office administration tasks to support departmental operations.
- Screen and respond to telephone inquiries with professionalism.
- Type correspondence and compile important documentation and presentations.
- Maintain effective filing systems to ensure proper record management.
- Manage the electronic document tracking system for efficiency.
- Organize diary schedules and manage appointments for the office.
- Coordinate meetings, workshops, and other events effectively.
- Facilitate the procurement of essential office supplies and equipment.
- Arrange transport for conferences, meetings, and hearings away from the office.
- Oversee the management of office assets responsibly.
What You’ll Need
- Grade 12 with typing as a subject or relevant training to perform administrative tasks.
- No prior experience required; a willingness to learn is essential.
- Proficiency in computer skills is necessary.
- Strong attention to detail and organizational ability.
- Excellent written and verbal communication skills.
- Ability to work under pressure and manage multiple tasks efficiently.
- High reliability and a commitment to maintaining confidentiality.
- Good telephone etiquette and a service-oriented mindset.
How to Apply
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email [email protected].
Requirements
Grade 12 with typing as a subject or any other training course or qualification that will enable the person to perform the work satisfactorily.No experience required.
Computer literate.
Competencies And Attributes: Honesty and integrity.
Attention to detail.
Plan and organize.
Punctuality and confidentiality.
Service delivery and client orientation.
Excellent communication skills (written and verbal).
Ability to work under pressure.
Ability to coordinate and organize work related tasks.
Good telephone etiquette.
High level of reliability.
Ability to act with tact and discretion.
Job Duties
Execute office and general administrative duties.Screen and answer telephone calls.
Type correspondence.
Compile documentation and presentations.
Ensure proper record management through effective filing systems.
Manage electronic document tracking system.
Maintain diary and manage appointments.
Responsible for the management of document tracking system.
Arrange and coordinate meetings, workshops etc.
Facilitate the procurement of office equipment such as stationery.
Perform all such tasks and duties related to the role.
Make all transport arrangements for conferences, courses, meetings and hearings away from the office.
Management of assets.
