About the Role
The Department of Public Works and Infrastructure is seeking a dedicated Senior Examiner to join their team in Polokwane, Limpopo. This pivotal role involves examining deeds and documents to ensure compliance with legal standards and procedures. By ensuring the integrity of property transactions, you will play a crucial part in maintaining the public’s trust in government services. The work you do will directly impact the community, facilitating smooth property ownership transitions and contributing to a transparent and fair public service environment.
In this role, you will collaborate closely with conveyancers and clients, providing guidance and support to ensure that all deeds are processed accurately and efficiently. Your expertise will help to identify and rectify issues, fostering a system that protects the rights of property owners while upholding the law. This position not only requires technical skills but also a commitment to service excellence, making it a rewarding opportunity for those looking to make a real difference in the lives of South Africans.
About the Department
The Department of Public Works and Infrastructure is dedicated to providing quality services that enhance the lives of citizens across South Africa. With a mission to ensure effective property management and development, the department plays a key role in facilitating infrastructure growth and maintenance. Working here means being part of a team that prioritizes transparency, accountability, and community service, making a meaningful contribution to the public sector and the nation as a whole.
What You’ll Do
- Examine deeds and documents for compliance and registrability.
- Ensure that first-level examination duties have been completed and initiate corrective actions when necessary.
- Provide guidance to conveyancers about non-compliance with legislation and practice.
- Compile quality assurance reports and implement appropriate interventions.
- Update relevant manuals, acts, and circulars as necessary.
- Train and supervise subordinates, including conducting person-to-person training sessions.
- Consult with clients regarding deeds and documents, offering advisory support.
- Sort, assess, and distribute deeds according to transactions and batches.
- Monitor and expedite deeds in allocated townships and schemes, addressing backlogs.
- Analyze discrepancies in reports and take corrective measures as needed.
What You’ll Need
- A Grade 12 Certificate and a National Diploma in Law, Deeds Registration Law, or equivalent.
- A minimum of 3 years’ experience in the first-level examination of deeds and documents.
- Strong knowledge of deeds registration processes and legal statutes.
- Proficiency in computer literacy and report writing.
- Excellent communication, organizational, and problem-solving skills.
- Demonstrated supervisory and people management skills.
- Strong analytical and presentation skills.
How to Apply
Applications can be submitted by hand delivery during office hours to the Office of the Registrar of Deeds, Limpopo at 101 Dorp St, Polokwane Central, Polokwane, 0700.
Requirements
Minimum requirements: Applicants must be in possession of a Grade 12 Certificate and National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or related equivalent qualifications.3 years’ experience in first level examination of deeds and documents.
Deeds registration processes and procedures.
Interpretation of statutes.
Examination of Deeds.
Human Resource prescripts.
Project Management.
Property Law.
Computer literacy skills.
Communication skills.
Organising skills.
Problem- solving skills.
Interpersonal skills.
Report writing.
Supervisory skills.
People Management skills.
Interpretation skills.
Analytical skills.
Presentation skills.
Job Duties
Examine deeds and documents.Check that first level examination duties have been performed and initiate corrective measures where necessary.
Examine deeds for registrability, advise conveyancers about non-compliance with practice, procedures and legislation then pass or reject deeds and documents.
131 Compile quality assurance report, take appropriate interventions and submit.
Update acts, manuals and circulars.
Training of subordinates.
Conduct person- to-person training and keep training schedule and submit.
Nominate subordinates for deeds training courses.
Consult with clients relating to deeds and documents.
Discuss notes with Conveyancers and provide guidance.
Check the deeds for compliance and remove notes.
Distribute deeds.
Sort and assess/value deeds for distribution and compile distribution list.
Distribute deeds according to transactions and batches to Examiners.
Monitor allocated townships / schemes / rosters / corrective maintenance and expedited deeds.
Analyse DOTS reports on discrepancies and outstanding deeds and initiate corrective measures.
Implement measures to address backlogs.
