Secretary – Mowbray – Department Of Transport And Public Works

About the Role

The Department of Transport and Public Works is seeking a dedicated Secretary to join its team in Mowbray, Western Cape. As a Secretary, you will play a pivotal role in providing essential administrative support to the Director and ensuring the smooth operation of the office. This position is vital to maintaining an organized environment that allows for effective public service, directly impacting the community by facilitating efficient communication and coordination within the department.

In Mowbray, you will engage in a variety of tasks that are integral to supporting senior management. This role not only aids the Director but also contributes to the overall functionality of the team, creating a positive ripple effect across various projects and initiatives. Your work will help streamline processes, allowing the department to better serve the people of South Africa.

About the Department

The Department of Transport and Public Works is committed to providing a safe, efficient, and accessible transport system while also ensuring the sustainable development of infrastructure in the Western Cape. With a mission to enhance the quality of life for all residents, working in this department means being part of initiatives that contribute to the greater good and the development of public services that benefit all citizens.

Joining this team means not only contributing to the operational needs of the department but also participating in a broader mission that values community engagement and service excellence. The department aims to cultivate an environment where every team member plays a crucial role in shaping a better future for the province.

What You’ll Do

• Provide secretarial and receptionist support to the Director.
• Manage incoming calls and direct them to the appropriate staff.
• Maintain the Director’s diary by recording appointments and events.
• Type documents and reports for the senior manager and unit staff.
• Operate office equipment, including computers and photocopiers.
• Liaise with travel agencies to arrange travel and check relevant bookings.
• Organise meetings and events, including venue selection and refreshments.
• Process travel and subsistence claims for the unit.
• Handle invoices related to the Director’s activities.
• Record minutes for meetings as required.
• Draft routine correspondence and maintain filing systems.
• Administer leave registers and telephonic accounts.
• Receive, record, and distribute all incoming and outgoing documents.
• Manage procurement of standard office items like stationery.

What You’ll Need

• A Grade 12 Certificate is essential.
• Proficiency in computer applications, including Microsoft Word, Excel, and PowerPoint.
• Excellent telephone etiquette and sound organizational skills.
• Strong interpersonal skills with the ability to communicate effectively across various levels.
• Discretion and tact in handling sensitive information.
• Ability to adapt to changing policies and procedures in the office.

How to Apply

Applications can be submitted by hand delivery during office hours to: 4th floor, No 2 Riebeeck Street, ABSA Building, Cape Town or by email to [email protected].