Personal Assistant – Polokwane – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated Personal Assistant to join their team at the Head Office in Polokwane. This role is pivotal in supporting the Chief Director by ensuring the smooth operation of administrative functions. As a Personal Assistant, you will be the backbone of the office, managing communications and schedules while facilitating important interactions within the department and with external stakeholders. Your contributions will play a crucial role in enhancing the efficiency of public service delivery in the community.

In this dynamic position, you will be responsible for a variety of tasks that ensure the Chief Director can focus on strategic matters. Your organizational skills will shine as you coordinate meetings, manage travel arrangements, and maintain documentation. This role not only supports the Chief Director but also impacts the broader public service by ensuring that operations run smoothly, ultimately benefiting the citizens of South Africa.

About the Department

The Department of Public Service and Administration is committed to promoting effective governance and improving service delivery across various sectors. With a mandate to enhance the capacity of the public service, the department plays a vital role in shaping policies and practices that serve the needs of the community. Working here means being part of a dedicated team that strives to make a difference in people’s lives, fostering a culture of excellence and accountability.

What You’ll Do

• Receive and screen phone calls and emails, drafting professional correspondence.
• Act as the primary point of contact, greeting visitors and directing inquiries.
• Manage meeting schedules and coordinate logistics, including booking rooms and catering.
• Prepare and proofread submissions, reports, memos, and presentation materials.
• Organize travel itineraries and manage accommodation bookings.
• Maintain digital and physical filing systems for easy document retrieval.
• Monitor office supplies and manage expenditure commitments.
• Conduct information gathering and analysis as requested by the Chief Director.
• Ensure office equipment is in good working order and assist in troubleshooting issues.
• Maintain confidentiality and handle sensitive information with discretion.

What You’ll Need

• Grade 12 and an NQF 6 qualification in Personal Assistant/Secretarial/Office Management or equivalent.
• A minimum of 1 to 2 years’ experience in an administrative support role.
• Proficiency in Microsoft Office Suite, particularly Outlook and Excel.
• Strong communication skills, both written and verbal, for effective interaction.
• Exceptional organizational skills with an ability to manage multiple tasks.
• Basic knowledge of relevant legislation and financial administration.
• Discretion and professionalism in handling sensitive information.
• Ability to anticipate needs and proactively address potential challenges.

How to Apply

Please submit your application before the closing date as late applications will not be considered.