About the Role
The Department of Public Service and Administration is seeking a dedicated individual for the position of Registry Clerk, based in the vibrant suburb of Hatfield, Pretoria. This role is crucial for ensuring the effective management and delivery of registry and document management services within the public service. As a Registry Clerk, you will play a vital part in supporting the community by facilitating the smooth flow of information and documentation, which is essential for the functioning of government operations.
In your daily responsibilities, you will be entrusted with various clerical tasks, including the registration, sorting, and distribution of both physical and electronic documents. Your contributions will help ensure that the department can serve the public efficiently and effectively, making a positive impact on the lives of South Africans.
About the Department
The Department of Public Service and Administration is committed to promoting good governance and enhancing service delivery within the public sector. With a focus on providing high-quality administrative support, the department plays a pivotal role in fostering transparency, accountability, and efficiency in government operations. Working here means being part of a dedicated team that strives to improve the lives of citizens through effective public service.
What You’ll Do
- Provide general clerical support services, including registering and sorting documents.
- Manage incoming and outgoing physical and electronic mail.
- Open and close files, ensuring they are registered according to established procedures.
- Maintain the SharePoint folder for Ministry documents and manage document scanning.
- Prepare control sheets and manage logistics for the transfer of archival records.
- Conduct routine photocopying and scanning as requested.
What You’ll Need
- National Senior Certificate / Grade 12 (NQF level 4) as recognised by the South African Qualifications Authority.
- No prior work experience is required for this position.
- Basic knowledge of registry environments and electronic/manual filing.
- Strong communication skills, both verbal and written.
- Good interpersonal skills and flexibility in a dynamic work environment.
- Competency in document management and record keeping.
- Proficiency in computer literacy.
How to Apply
Please refer to the application instructions below.
Requirements
National Senior Certificate / Grade 12 (NQF level 4) as recognised by the South African Qualifications Authority.No work experience required.
Skills / Competencies and Knowledge: Basic Job knowledge in terms of exposure to a Registry Environment and knowledge of Electronic and Manual Filing and Administration.
Skills: Communication (verbal and written), Interpersonal Relations, Flexibility, Planning and Organising, Technical Competencies, Document management (Manual and Electronic), Archiving, Communications, Record keeping.
Computer Literacy.
Job Duties
The purpose of the post is to render effective and efficient administrative clerical services to support the delivery of registry and document management services.The successful candidate will render general clerical support services, including registering, stamping, sorting and distribution of incoming and outgoing physical and electronic documents and mail.
Open new files and register them in the Register of Files Opened, and close files and register them according to the registry procedure manual and file plan.
Replace worn-out file covers as and when required.
Manage a SharePoint folder for Ministry documents.
Complete control sheets, report files that are due for disposal, and record all documents to be scanned in the Register of Scanned Documents.
issue and issue, and receive (physical and electronic) files.
Photocopy and scan records as requested.
Arrange and pack records as per transfer list and conduct logistical arrangements for the transfer of archival records.
Driving change and operational excellence and ensuring compliance in own area of work.
