About the Role
The Department of Home Affairs is seeking dedicated individuals for the position of Registration Clerk at the Zonderwater Training College. This vital role takes place in the serene setting of Zonderwater, situated near Pretoria, where you will be part of a team working towards efficient record management and public service delivery. As a Registration Clerk, your contributions will directly impact the smooth operation of the department, ensuring that essential records are archived and maintained properly. This role is crucial in supporting the administrative backbone of the public sector, helping to uphold the integrity and accessibility of vital information for the community.
Working within the Department of Home Affairs means being part of a larger mission to enhance citizen engagement and service delivery in South Africa. The department is committed to creating a secure and efficient system for managing personal information and documentation. As a Registration Clerk, you will play a pivotal role in safeguarding the department’s assets and ensuring that records are handled with confidentiality and professionalism. Your efforts will help to foster trust and reliability within the public service sector, making a meaningful difference for fellow South Africans.
About the Department
The Department of Home Affairs is responsible for managing the country’s population register, citizenship, and immigration matters. With a mission to provide efficient and effective services to the public, the department plays a crucial role in national development. Working here means contributing to a vision of a secure and orderly society, where individuals can access essential services and participate fully in their communities.
By joining the Department of Home Affairs, you will become part of a dedicated workforce that values integrity, transparency, and inclusivity. The work you do will not only support the integrity of governmental processes but also enhance the lives of citizens across South Africa.
What You’ll Do
- Manage the archives and registry sections effectively.
- Transfer records to archives and withdraw records as needed.
- Oversee the disposal of files in accordance with departmental protocols.
- Maintain a uniform filling system for easy access to documents.
- Ensure the safekeeping of departmental files and assets.
- Perform general filing and administrative tasks as required.
What You’ll Need
- A Grade 12 certificate or an equivalent qualification.
- Previous experience in a similar environment is advantageous.
- Proficiency in computer applications and software.
- Strong communication skills and the ability to build good interpersonal relationships.
- Professional integrity and the capacity to work under pressure.
- Competencies in financial management, project management, and report writing.
- An understanding of public service policy and legislative frameworks.
How to Apply
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email.
Requirements
Grade 12 or equivalent qualification.Experience in a similar environment will be added an advantage.
Computer literate.
Competencies and Attributes: Job knowledge.
Good communication skills and interpersonal relations.
Professional integrity and the ability to perform under pressure.
Financial management.
Facilitation skills.
Plan, organise, lead and control.
Project management.
Presentation skills.
Conflict management.
Report writing.
Time 56 management.
Confidentiality.
Understanding of public service policy and legislative framework.
Service delivery and client orientation.
Integrity and honesty.
Assertiveness.
Influence and impact.
Problem solving skills.
Network and diplomacy.
Understanding of the work in registry.
Job Duties
Manage archives and registry sections.Transfer records to archives.
Withdraw records from archives and registry.
Dispose files.
Control uniform filling system.
Safe keeping of departmental files.
General filing.
Management of assets.
