About the Role
The Receptionist positions at the Temba Campus in Rosslyn are crucial for maintaining effective communication and administrative support within the college. As a Receptionist, you will be the welcoming face of the campus, operating the switchboard and ensuring that all calls and inquiries are handled with professionalism and care. This role not only facilitates smooth operations but also plays a vital part in creating a positive experience for students, staff, and visitors alike.
Located in the vibrant community of Temba, this role emphasizes the importance of public service in South Africa. Your contributions will help ensure that the college continues to serve its educational mission, providing essential support that empowers learners and fosters an environment conducive to growth and success.
About the Department
The Temba Campus is part of a larger network dedicated to enhancing educational opportunities in South Africa. The department focuses on providing quality education and support services to students, ensuring that individuals have access to the resources they need to thrive academically and professionally. Working here means being part of a team that is committed to uplifting the community and making a meaningful impact in the lives of many.
What You’ll Do
- Manage the campus reception, ensuring a welcoming environment for all visitors.
- Control switchboard operations by making, receiving, and forwarding calls efficiently.
- Provide clerical support, including typing documents and maintaining electronic and manual filing systems.
- Distribute correspondence to relevant officials and manage requests for stationery.
- Participate in overall college record management and assist with data capturing and binding.
- Conduct stock-taking where required and provide relief services in the offices of managers.
- Circulate and update emergency procedures and contact numbers as necessary.
What You’ll Need
- A Matric certificate or NC(V) Level 4 certificate in Office Administration.
- An N6 Certificate or Diploma/Degree in Office Administration is preferred.
- At least two years of experience as a switchboard operator or receptionist.
- Excellent communication skills and a strong focus on client service.
- Ability to thrive under pressure and work with minimal supervision.
- Proficiency in computer literacy, particularly in MS Office packages.
- Adherence to Batho Pele principles and good telephone etiquette.
How to Apply
Please refer to the application instructions below.
Requirements
Matric certificate or NC(V) Level 4 certificate in Office Administration, N6 Certificate or Diploma/Degree in Office Administration.At least two (2) years’ work experience/exposure as a switchboard operator or as a receptionist.
Excellent communication skills, interpersonal relations, client focus and innovative thinking.
Ability to work under pressure with little or no supervision.
Adherence to Batho Pele principles, telephone etiquette, good interpersonal relations.
Computer Literacy (knowledge of MS packages).
Job Duties
Responsible for the campus reception.Control switchboard operations by making / receiving and forwarding calls.
Provide clerical support.
Manage / control the photocopy machines.
Distribute correspondence to the relevant officials.
Manage and administer requests for stationery and keep proper record thereof.
Render general administrative support services to the campus including typing of documents.
Electronic and manual filling.
Data capturing 66 and binding.
Participation in overall college record management.
Stock taking where required.
Relief services in the offices of managers.
Circulation and updating of emergency procedures and numbers.
