About the Role
The Department of Public Works and Infrastructure is excited to announce two openings for the role of Provisioning Administrative Officer, based in the vibrant towns of Mogalakwena and Elias Motswaledi. This role is crucial in maintaining the efficiency of our stores, ensuring that the right resources are available to support the operations of public service in South Africa. By conducting thorough stock needs analysis and managing the procurement and distribution of supplies, you will play an essential part in delivering quality services to our communities.
In this position, you will be at the heart of the public service, directly contributing to the performance and effectiveness of our department. Your efforts will not only streamline operations but also enhance the overall functionality of the services we provide. Working in a supportive environment, you will engage with a variety of stakeholders, fostering relationships that help build a robust public service infrastructure.
About the Department
The Department of Public Works and Infrastructure is committed to delivering high-quality public infrastructure and services that enhance the lives of South Africans. Our mission is to ensure optimal management of public resources, contributing to economic growth and social development in our communities. By joining our team, you will have the opportunity to work in a dynamic environment that values integrity, innovation, and teamwork, making a real difference in the lives of citizens across the nation.
What You’ll Do
- Conduct comprehensive stock needs analyses to determine inventory requirements.
- Compile monthly reports on store specifications and budget analyses for the district office.
- Receive and approve goods from suppliers, ensuring proper documentation and record-keeping.
- Monitor the issuing of supplies and maintain organized filing systems for all related documents.
- Perform stock-taking activities, balancing ledgers, and identifying obsolete equipment for disposal.
- Evaluate and report on the performance and utilisation of resources, including human and financial assets.
- Foster a culture of performance management and employee development through effective leadership.
- Manage employee discipline and oversee leave matters within the division.
What You’ll Need
- A Matric certificate and a qualification at NQF level 6 in Financial Accounting, Management, Administration, Logistics, or Asset Management.
- A minimum of 2 years’ experience in Logistics or Asset Management.
- A valid driver’s license (exceptions apply for applicants with disabilities).
- Strong understanding of Public Service Acts, Treasury Regulations, and procurement procedures.
- Excellent problem-solving abilities, decision-making skills, and financial management knowledge.
- Proficient communication skills and the ability to lead and motivate a team.
- Competence in planning, organising, and managing various aspects of store operations.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
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Requirements
Grade 12/ Matric and a qualification at NQF level 6 as recognised by SAQA in Financial Accounting/ Management / Administration, Logistics/ Assets Management.02 years’ experience in Logistics/ Assets Management.
Valid driver’s license, with the exception of applicants with disabilities.
Knowledge And Skills: Knowledge of relevant Public Service Acts, regulations and frameworks.
Knowledge and understanding of policy analysis, development and interpretation.
Treasury Regulations, Knowledge and understanding of the following: Assets Management procedures, Procurement Procedures, PFMA, DORA, PPPFA, Problem solving and analysis Decision making Team leadership Creativity Financial management Customer focus and responsiveness Communication Computer skills People management Planning and organizing.
Job Duties
Provide stock needs analysis and performance: Conduct stores needs analysis.Compile monthly stores specification report and submit to the district office.
Compile the stores budget analysis.
Compile register of frequently and non -frequent used items.
Provide the stores: Receive goods from the supplier.
Approve stores received on the system.
Monitor the issuing of stores and the Bin cards.
File all documents in a chronological order and compile monthly report.
Conduct stock taking: Check stock against the tally cards and bin cards.
Balance the ledger at the end of the year, Identify redundant, non-serviceable and obsolete equipment for disposal, Compile monthly stock-taking reports.
Provide resource (Human, Financial and Equipment): Monitor and report on the utilisation of equipment’s.
Evaluate and monitor performance and appraisal of employees.
Ensure capacity and development of staff.
Enhance and maintain employee motivation and cultivate a culture of performance management.
Manage discipline.
Manage division leave matters.
