About the Role
The Department of Education is seeking a dedicated Supply Chain Clerk Supervisor in Kimberley. This role is essential for ensuring that the supply chain operations are streamlined and effective, supporting the broader mission of enhancing educational services in the community. By overseeing procurement planning, logistics, and contract management, you will play a crucial part in the public service, making a meaningful impact on educational resources in South Africa.
As a Supply Chain Clerk Supervisor, you will work closely with various teams to facilitate the procurement of goods and services that directly benefit schools and educational institutions in the region. Your efforts will help to ensure that educators and learners have access to the necessary materials and resources, fostering an environment conducive to learning and growth.
About the Department
The Department of Education is dedicated to providing quality education to all South Africans. Its mission encompasses the development and implementation of policies and practices that enhance the educational landscape across the country. Working within this department means being part of a transformative effort to uplift communities through knowledge and learning opportunities.
In this department, you will engage with a team that values integrity, accountability, and inclusivity. Every day, your contributions will support the overarching goal of fostering a well-educated and skilled population, which is vital for the nation’s growth and development.
What You’ll Do
- Provide demand, acquisition, logistics, and contract management support services.
- Oversee administrative roles within the supply chain management framework.
- Facilitate procurement planning and coordinate the logistics of goods and services.
- Capture acquisition requests using the electronic purchasing system.
- Offer secretarial support to Bid Committees and during tender/bid briefing sessions.
- Assist in compiling bid documents and ensuring compliance with SCM prescripts.
- Respond to inquiries during tender/bid sessions and verify the responsiveness of bid documents.
- Monitor the validity period of closed tenders and assist in the bidding process.
- Arrange and attend bid evaluation meetings, preparing necessary documentation.
- Supervise logistical management processes and ensure compliance with regulations.
- Manage supply chain financial and human resources, ensuring effective personnel management.
What You’ll Need
- A Senior/Grade 12 certificate or relevant qualification.
- Three to five years of experience in Supply Chain Management.
- Valid, unexpired driver’s license.
- Knowledge of supply chain management procedures and financial legislation.
- Familiarity with the Government Logistics Management System and LOGIS.
- Understanding of PFMA, Treasury Regulations, and SCM practices.
- Basic financial management skills and knowledge of dispute resolution policies.
- Strong problem-solving abilities and effective communication skills.
How to Apply
Please refer to the application instructions below.
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Requirements
A Senior/Grade 12 certificate or relevant qualification.Three (3) to five (5) year experience in Supply Chain Management.
The disclosure of a valid unexpired driver’s licence.
Knowledge of supply chain management administration procedure.
Knowledge of financial legislation.
Knowledge of Government Logistics Management System and LOGIS.
Knowledge of PFMA, Treasury Regulation and Supply Chain Management Practice notes.
Knowledge of supply chain management.
Knowledge of procurement policies and legislation.
Disciplinary knowledge of labour law.
Knowledge of treasury regulations.
Knowledge of dispute resolution policies.
Understanding Social and Economic development issues.
Basic Financial Management.
Knowledge Management.
Problem solving and analysis.
People and diversity management.
Client orientation and customer focus.
Efficient communication skills, accountability and ethical conduct.
Job Duties
Render demand, acquisition, logistics and contract management support services.Render the supply chain management administrative roles.
Follow relevant policies and regulations in supply chain management activities.
Facilitate the procurement planning, acquisition and logistics of goods and services.
Capture the acquisition requests on electronic purchasing system.
Provide a Secretarial support function to Bid-Committees.
Provide administrative duties during the tender/bid briefing sessions.
Assist with the tender compilation of bid documents and confirm if it is in line with applicable SCM prescripts and processes.
Respond to specific queries during the tender/bid briefing sessions.
Open bid documents and check the responsiveness and non-responsiveness of documents.
Provide assistance in the review of the scope of the Terms of Reference (TOR).
Assist with the monitoring of validity period of closed tenders.
Assist in the co-ordination and execution of the bidding process.
Arrange and attend bid Evaluation committee 133 meeting.
Prepare register for bidders.
Prepare scoring model/tender recommendation and evaluation reports.
Preparation/ screening of recommendation for Adjudication.
Supervise the Logistical Management Processes and compliance thereof.
Ensure orders for correct goods and services are placed, checked, verified, received and paid to correct Supplier.
Assist in updating the Contract registers and contract management.
Supervise the Supply Chain Management financial and human resources.
Manage personnel in accordance with human resource prescripts and DPSA PMDS process.
Check the compliance with SCM prescripts and processes.
Render administrative services to supply chain Acquisition Management.
Assist in implementation of SCM policies, processes, and procedures.
