Personal Assistant – Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated Personal Assistant based in Pretoria, Gauteng. This role is essential in ensuring that senior management can operate efficiently, allowing them to focus on the vital work of public service. As a Personal Assistant, you will play a crucial role in managing the office environment, ensuring that all communications and administrative tasks are executed smoothly. Your contributions will directly impact the effectiveness of public service delivery, making a real difference in the lives of South Africans.

In this position, you will provide comprehensive secretarial and receptionist support to the manager, facilitating a professional atmosphere that encourages effective communication and collaboration. Your ability to manage inquiries discreetly and prioritize tasks will be invaluable in this dynamic role. Working closely with senior management, you will help streamline operations, making sure that the department runs like a well-oiled machine.

About the Department

The Department of Public Service and Administration is committed to enhancing the quality of public service in South Africa. Its mission is to ensure that government services are accessible, efficient, and responsive to the needs of the community. By working here, you will be part of a team that is dedicated to improving public administration and fostering a culture of excellence within government institutions.

This department plays an integral role in policy formulation, implementation, and monitoring, which is essential for the sustainable development of South Africa. Joining this team means you will contribute to the larger goal of transforming public service for the betterment of all citizens.

What You’ll Do

• Provide secretarial support to the manager, including managing phone calls and inquiries.
• Prepare and type various documents, including reports and correspondence.
• Organize and maintain the manager’s schedule, coordinating meetings and appointments.
• Ensure the effective flow of information and documentation within the office.
• Assist in budget administration, monitoring expenditure, and preparing financial reports.
• Handle procurement of office supplies and ensure equipment is in good working order.
• Record meeting minutes and follow up on action items.
• Maintain filing systems and manage documentation in compliance with legal requirements.
• Support the manager with travel arrangements and logistical coordination for meetings.

What You’ll Need

• A Grade 12 Certificate and a National Diploma in Secretarial/Office Administration or a related field.
• A minimum of 3 years’ experience providing support to senior management.
• Knowledge of relevant legislation, policies, and office procedures.
• Strong computer skills, particularly in MS Office.
• Excellent organizational abilities and attention to detail.
• Good interpersonal and communication skills, with the ability to engage at various levels.
• Ability to handle sensitive information with discretion and professionalism.

How to Apply

Applications can be submitted by hand delivery during office hours or through the online job application portal as detailed below.