Personal Assistant – Polokwane – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a highly organized and proactive Personal Assistant to join its team at the Head Office in Polokwane. In this essential role, you will be supporting the Chief Financial Officer (CFO) by managing their diary, coordinating appointments, and ensuring that all engagements run smoothly. Your contributions will significantly impact the efficiency of the CFO’s office and, by extension, the operations of the public service in South Africa.

As a Personal Assistant, you will be at the heart of decision-making processes, facilitating effective communication and ensuring that vital information flows seamlessly. Your role will enable the CFO to focus on strategic objectives, thereby enhancing the overall effectiveness of the department in serving the community. The dedication you bring will help shape policies and initiatives that directly benefit the people of Limpopo and beyond.

About the Department

The Department of Public Service and Administration plays a crucial role in fostering a well-functioning public service in South Africa. Its mission is to promote effective governance, improve service delivery, and ensure that public servants are equipped with the necessary skills and support. Working in this department means being part of a team that is committed to upholding the values of transparency, accountability, and integrity in all public service functions.

The department’s focus on professional development and capacity building makes it a meaningful place to work. As an employee, you will have the opportunity to contribute to significant reforms and initiatives that enhance the quality of life for all citizens.

What You’ll Do

• Manage the CFO’s diary and schedule appointments efficiently.
• Handle correspondence and prepare briefing notes and official documents.
• Ensure effective information flow to and from the CFO’s office.
• Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Coordinate travel arrangements and logistics for the CFO’s engagements.
• Maintain accurate records of documentation in compliance with legislation.
• Assist with budget documentation related to the CFO’s unit and monitor expenditure.
• Draft memos for budget adjustments and monitor financial reports.
• Manage procurement processes for standard items needed in the office.
• Collect and compile information requested by the CFO for various engagements.

What You’ll Need

• Grade 12 and an NQF 6 qualification in Office Administration, Public Management, Management Assistant, or equivalent as recognized by SAQA.
• A Bachelor’s degree is an added advantage.
• Minimum of 1 to 2 years of experience providing support to executive management.
• Familiarity with diary management, travel coordination, and secretarial services.
• Basic knowledge of financial administration and procurement processes.
• Valid driver’s license (exceptions apply for persons with disabilities).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion.
• Professionalism and strong interpersonal skills.

How to Apply

Please submit your application before the closing date as late applications will not be considered.