About the Role
The Department of Agriculture in the Western Cape Government is seeking a dedicated Personal Assistant for Operational Support Services. This role is based in the vibrant city of Cape Town, where you will play an essential part in supporting the management team. As a Personal Assistant, you will be at the heart of the department, ensuring smooth administrative operations and contributing to the effective functioning of public service initiatives that impact the agricultural community in the region.
In this role, your contributions will help facilitate the implementation of agricultural policies and programs that benefit farmers and promote sustainable practices. Your commitment to providing excellent secretarial and administrative support will allow the department to focus on its mission to enhance agricultural productivity and ensure food security for the people of the Western Cape. By becoming part of this team, you will help shape the future of agriculture in South Africa and make a meaningful difference in the lives of many.
About the Department
The Department of Agriculture is committed to promoting sustainable agricultural practices and ensuring food security within the Western Cape. Its mission encompasses supporting farmers, enhancing production systems, and fostering innovation in the agricultural sector. Working in this department means being part of a team that is dedicated to improving the livelihoods of communities and ensuring the prosperity of the agricultural landscape in South Africa.
What You’ll Do
- Provide comprehensive secretarial and receptionist support to the manager.
- Assist with administrative tasks, including managing schedules and correspondence.
- Organise and coordinate meetings, ensuring all necessary materials are prepared.
- Support the manager in budget administration and financial record-keeping.
- Study relevant Public Service policies to ensure proper application and understanding.
- Maintain an organised record management system for documentation.
What You’ll Need
- A Grade 12 certificate (Senior Certificate or equivalent).
- An accredited secretarial diploma and/or an administrative qualification at NQF level 5 or higher.
- A minimum of 3 years’ experience in secretarial or administrative support to management.
- Knowledge of relevant legislation, policies, and procedures.
- Basic financial administration skills and experience in procurement.
- Proficiency in MS Office applications (Word, Excel, PowerPoint).
- Strong written and verbal communication skills.
- Effective planning, organisational, research, and analytical abilities.
How to Apply
Only applications submitted online will be accepted.
Requirements
Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification; A minimum of 3 years’ experience in rendering secretarial/ administrative support services to management/ senior management.Competencies: Knowledge of the following: Relevant legislation / policies / prescripts and procedure; Basic financial administration; Ability to run and maintain a record management system; Procurement of goods and services; Ability to properly record minutes and decisions at meetings; Advance knowledge of relevant software packages.
Skills in the following: Computer literacy in MS Office Package (Word, Excel, PowerPoint); Communication skills (written and verbal); Report writing (submissions and letters); Planning and Organising; Research and analytical skills.
