Office Manager – Kimberley – Office Of The Regional Manager

About the Role

The Office of the Regional Manager in Kimberley is looking for a dedicated Office Manager to play a crucial role in ensuring the smooth and efficient operation of the office. This position is not just about managing administrative tasks; it is about being the backbone of the office’s daily operations, supporting the Provincial Head, and making a real difference in the public service landscape. As an Office Manager, your contributions will resonate throughout the community, helping to improve the effectiveness of the regional government and ultimately enhancing the lives of South Africans.

In this pivotal role, you will oversee logistics, manage workflows, and coordinate high-level meetings that drive important regional initiatives. Your ability to liaise effectively with various stakeholders and facilitate communication will be essential in creating a cohesive working environment. This position offers the opportunity to be at the forefront of public administration, where your skills and efforts will directly impact the community in Kimberley and beyond.

About the Department

The Office of the Regional Manager is dedicated to enhancing the quality of public service delivery across the region. It aims to provide effective administration and support to various government functions, ensuring that the needs of the community are met with integrity and efficiency. Working within this department means being part of a mission that prioritizes service excellence and community engagement, making it a meaningful place to contribute to the betterment of society.

What You’ll Do

• Manage daily operations and administrative tasks of the Office of the Regional Manager
• Oversee logistics and workflow management within the office
• Coordinate and organize high-level meetings, including invitations and RSVPs
• Compile briefing notes and documentation to prepare the Regional Manager for meetings
• Supervise administrative staff, including recruitment, training, and performance management
• Develop and promote policies, procedures, and systems to enhance office efficiency
• Provide administrative support for regional activities and meetings
• Liaise with stakeholders regarding outstanding information and concerns
• Prepare documentation for meetings, presentations, and reports
• Coordinate budget preparation, procurement, and cash flow projections
• Implement effective records and document management systems
• Plan and coordinate events and workshops within the regional office
• Monitor and report on financial performance in the office
• Ensure a clean and safe working environment by managing facility repairs and orders

What You’ll Need

• A minimum of a three-year tertiary qualification (NQF Level 06) in Public Administration, Management, Office Management, or a related field
• At least three years of relevant working experience in office management or administration
• A valid driver’s license
• Strong communication skills, both written and verbal
• Proficiency in project management and conflict resolution
• Excellent planning and organizational skills
• Ability to work independently and under pressure
• Strong problem-solving skills and attention to detail
• Experience in stakeholder liaison and client relations
• Creative, trustworthy, assertive, and self-motivated individuals are encouraged to apply

How to Apply

For Kimberly Regional Office: please refer to the application instructions below.