About the Role
The Compensation Fund is searching for a dedicated Office Administrator for COID Services based in Pretoria. This vital role offers an opportunity to contribute to the effective functioning of the Chief/Directorate by providing essential administrative support. As an Office Administrator, you will play a key role in ensuring that the office operates smoothly, which is crucial for the delivery of public services that directly impact the lives of South Africans.
This position is not just about managing diaries and coordinating logistics; it’s about being part of a team that values efficiency and excellence in public service. Your work will directly influence how the Chief/Directorate manages resources and communicates, ultimately serving to enhance the welfare of our community.
About the Department
The Compensation Fund operates under the Department of Employment and Labour and is committed to providing social protection for workers in South Africa. Its mission encompasses ensuring that workers receive compensation for workplace injuries and diseases, thus fostering a safer work environment. By joining the Compensation Fund, you will be part of a mission-driven team dedicated to public service and the well-being of employees across the nation.
What You’ll Do
- Provide receptionist support to the Chief/Directorate, ensuring professional communication and efficient handling of inquiries.
- Manage the diary of the Chief/Director, scheduling meetings and appointments effectively.
- Render a Secretariat service, organizing documentation and ensuring smooth office operations.
- Assist in monitoring and maintaining the budget for the Chief/Directorate, including supply chain management.
- Coordinate logistical and resource requirements for various office functions.
- Provide management information and records management services to support decision-making.
- Track and monitor project tasks, ensuring timely completion and accountability.
What You’ll Need
- A relevant qualification (NQF level 6) in Office/Information Management, Public/Business Administration or similar, recognized by SAQA.
- At least one year of functional experience in office administration or secretariat services.
- Knowledge of departmental policies and procedures, planning and organizing, and administrative procedures.
- Understanding of Batho Pele principles and strong interpersonal relations.
- Strong communication skills, both verbal and written, along with excellent telephone etiquette.
- Proficiency in computer skills, decision making, analytical abilities, and project management.
How to Apply
Direct your applications to the instructions provided below.
Requirements
Three years’ relevant qualification (NQF level 6) as recognised by SAQA in Office/Information Management/Public/Business Administration.One (1) year functional experience in Office administration/ Secretariat services.
Knowledge: Departmental policies and procedures.
Planning and organising.
Administration procedures.
Batho Pele principles.
Interpersonal relations.
Legislative Requirements: None.
Skills: Facilitation.
Interpersonal relationship.
Communication both (verbal and written).
Computer.
Telephone etiquette.
Organizing.
Decision making.
Analytical.
Project Management.
Job Duties
Provide a receptionist support to the Chief/Directorate including diary management for the Chief/Director.Render a Secretariat Service for the Office of the Chief/Director.
Assist in Monitoring and maintaining the budget including the supply chain for the Chief/Directorate.
Facilitate and coordinate all logistical and resource requirements of the Chief/Directorate.
Provide Management Information and records management services in the Chief/Directorate.
Track and monitor projects tasks within the Chief/Directorate.
