Office Administrator Grade Ii – Pretoria – Department Of Transport

Department of Transport – Office Administrator Grade II

About the Role

The Department of Transport is currently seeking an Office Administrator Grade II to join their dedicated team in Pretoria. This vital role supports the Chief Director by ensuring the smooth operation of administrative tasks that are crucial for effective public service delivery. The contributions made in this position not only enhance the functionality of the office but also play a significant part in improving transport services that benefit the community and the wider public in South Africa.

The Office Administrator will be responsible for a variety of administrative functions that keep the office running efficiently. By managing queries from the public and dealing with internal documentation, the successful candidate will directly contribute to the department’s mission of providing safe and reliable transport services. This is an excellent opportunity for someone looking to make a difference in the public sector while developing their skills in a supportive environment.

About the Department

The Department of Transport is committed to creating a safe, reliable, and effective transport system in South Africa. This department plays a pivotal role in the planning, management, and implementation of transport policies and initiatives that serve the needs of the public. Working here means being part of a mission that directly impacts the quality of life and mobility of all South Africans.

The department is dedicated to fostering an inclusive work environment that values diversity and encourages professional growth. Employees are provided with opportunities to develop their skills and contribute to meaningful projects that aim to enhance the transport infrastructure and services across the nation.

What You’ll Do

• Provide comprehensive support services to the Chief Director, ensuring efficient office operations.
• Manage and record telephone, email, and facsimile communications, screening calls as necessary.
• Handle public and internal queries, maintaining a professional and friendly demeanor.
• Create and maintain a database of client information for effective communication and service delivery.
• Oversee documentation management, including filing, tracking, and updating records accurately.
• Perform general office administration tasks, such as photocopying, faxing, and dispatching items.
• Assist in organizing meetings, workshops, seminars, and conferences, ensuring all logistics are in place.
• Prepare venues and procure refreshments for meetings and office events.
• Order office supplies and equipment, ensuring that the office remains well-stocked and functional.
• Maintain records of incoming and outgoing documents for accountability and tracking purposes.

What You’ll Need

• A recognized NQF level 6 qualification in Office Management, Administration, or a related field.
• At least 2 years of experience in providing administrative support to senior management.
• Proficiency in computer literacy, including Microsoft Office and Corel applications.
• Strong written and verbal communication skills, with the ability to interact with diverse stakeholders.
• Excellent record-keeping abilities and attention to detail.
• A positive, open, and friendly disposition in all communications.
• Ability to handle confidential information with discretion and reliability.

Closing Date

The closing date for this position has not been specified — submit your application as soon as possible to avoid missing out.

How to Apply

To apply, visit the application instructions below.