About the Role
The Human Resources Clerk position at the Head Office 104 in South Africa offers a vital opportunity to contribute to the effective management of human resources within the public service. This role is essential in ensuring that the administrative processes of human resource management run smoothly, supporting both employees and the overall functioning of the organization. By handling tasks such as managing employee records, processing leave applications, and supporting recruitment efforts, you will play a critical role in fostering a positive work environment for staff and enhancing the service delivery to the community.
Located in a dynamic office environment, this role requires individuals who are detail-oriented and passionate about human resources. You will be part of a dedicated team committed to enhancing employee welfare and streamlining HR processes. Your contributions will directly influence how the department supports its workforce, making a meaningful impact on the community’s overall public service experience in South Africa.
About the Department
The department responsible for this hiring is focused on enhancing the welfare and effectiveness of human resources within the public sector. With a commitment to ensuring compliance with public service regulations and standards, the department serves as a cornerstone in developing a skilled and motivated workforce. By working within this department, you will be contributing to a mission that prioritizes employee growth, workplace harmony, and operational excellence in the public sector.
What You’ll Do
- Capture and maintain records related to pensions, housing allowances, and long service benefits in accordance with regulations.
- Process employment contracts for staff at salary levels 2 to 8, ensuring accurate data entry into the database.
- Assist in managing employee leave applications and maintaining comprehensive staff files.
- Handle termination paperwork and conduct terminations as necessary, ensuring compliance with procedures.
- Support recruitment processes by managing applications, coordinating short-listing, and arranging interviews.
- Provide administrative support for Labour Relations matters, including gathering evidence for grievances and disputes.
- Assist in implementing performance management systems and coordinate training for college staff.
- Organize Employee Health and Wellness events, fostering a supportive work culture.
What You’ll Need
- Grade 12 Certificate is required.
- An appropriate National Diploma (NQF 6) in Human Resource Management, Public Management, or Labour Relations is preferred.
- 1-2 years of experience in Human Resource Management is necessary.
- Knowledge of HRM processes and PERSAL is essential.
- Understanding of the Public Service Regulations and Labour Relations Act.
- Strong administrative, planning, and organizational skills.
- Excellent communication and interpersonal abilities.
- Basic computer literacy and analytical skills are required.
How to Apply
Please refer to the application instructions below.
Requirements
Grade 12 Certificate.Appropriate National Diploma (NQF 6) in Human Resource Management, Public Management, Labour Relations, or equivalent qualification will be an added advantage.
Driver’s License will be an added advantage.
1-2 years’ experience in Human Resource Management.
Competencies: Knowledge of HRM processes and practices; Knowledge of PERSAL; Personnel Administration Standards and CORE; Public Service Regulations and PFMA; Public Service Act; POPI Act; Knowledge of Recruitment, Training and PMDS procedures and processes; Knowledge of Labour Relations Act and understanding of bargaining process and dispute resolutions; Basic knowledge of Health and Wellness policies, processes and systems; Knowledge and understanding of the TVET Administration; Knowledge and understanding of the Higher Education sector.
Skills: Human Resource Administration and Development; Investigations and negotiations; Administrative; Planning and organizing; Financial management; Report writing; Communication and interpersonal; Problem solving; Computer literacy; Analytical; Client oriented; People management; Presentation skills.
Job Duties
Capture Pension, Housing Allowance and Long Service benefits etc.in accordance with the Regulator’s Conditions of Service Policy; Capture all signed contract of employment forms on salary levels 2 to 8 on a database.
Assist in processing employee leave and maintaining staff files (employment contracts, details, leave forms etc.
); Receive and process all termination paperwork and terminate employees as and when required; Assist with enquiries relating to the Pension Fund and Medical Aid.
File and safe keep Human Resource Records in line with the Records Management Systems.
Source and consolidate records required for auditing purposes.
Render support in the provision of recruitment and selection services; Capture applications, handle responses and short-listing processes.
Provide logistical and secretariat support during shortlisting/ interviews (arrangements of interviews such as dates, venues, and invitations to candidates).
Compile appointment letters and receive assumption of duty letters from the appointable candidate.
Conduct reference check for successful candidates.
Provide administrative support on Labour Relations matters in the College.
Gather evidence to assist with the investigation of grievances, disputes, misconduct etc.
Capture grievances, disputes, misconduct cases on PERSAL.
Provide assistance in the implementation of collective bargaining council resolutions.
Provide logistical and secretariat services during bilateral and multilateral meetings, disciplinary hearings etc.
Assist in the distribution and filing of attendance register for each strike day.
Assist in the implementation of Performance Management Development System, Integrated Quality Management System and coordinate training for college staff.
Render administrative support in the implement of PMDS and IQMS for College staff.
Provide assistance with the completion of PMDS and IQMS documents.
Collate and capture Half Yearly and Annual PMDS and IQMS Assessments for College staff.
Capture PMDS and IQMS scores on PERSAL and update the database.
Coordinate the delivery of external and in-house training as and when requested.
Render logistical support in the arrangement of external and internal trainings.
Assist in the recruitment and selection of interns and learners.
Receive and capture bursary application.
Capture and maintain databases for all PMDS, IQMS and Training matters.
Assist with the provision of Employee Health and Wellness services in the College.
Coordinate Employee Health and Wellness events for the College (Wellness days, Sports Tournaments etc.
).
Coordinate and communicate bereavement about College staff and their spouses and families.
