About the Role
The HR Clerk Production position within the HRP Information Systems and HRA department is a vital role based at the Head Office in East London. This position is designed for individuals who are eager to contribute to the efficiency of government operations through effective recruitment and personnel administration. By ensuring that the recruitment processes are conducted smoothly and efficiently, you will play a significant role in shaping the workforce that serves the community and enhances public service in South Africa.
The HR Clerk will be responsible for various administrative tasks that facilitate the recruitment and appointment of staff. This role not only supports the HR team but also directly impacts the quality of service the government provides to its citizens. Your contributions will help foster a positive working environment and ensure that the right candidates are selected to meet the needs of the public sector.
About the Department
The HRP Information Systems and HRA department is dedicated to the effective management of human resources within the government framework. Its mission is to streamline recruitment processes, maintain compliance with government policies, and ensure that all employees are well-informed about their rights and benefits. Working in this department offers the opportunity to be part of a team that values integrity, transparency, and accountability in public service.
What You’ll Do
- Administer the recruitment, selection, and appointment processes.
- Verify applications for compliance with advertisement requirements.
- Maintain recruitment master lists and vacancy tracking systems.
- Provide support for shortlisting and interview processes.
- Conduct reference checks and qualifications verifications.
- Prepare appointment and regret letters for candidates.
- Capture and process approved personnel transactions on PERSAL.
- Maintain accurate records of recruitment and appointments.
- Administer employee benefits and conditions of service.
- Process salary structuring and related benefits on PERSAL.
- Provide guidance to employees on remuneration matters.
- Monitor compliance with collective agreements and policies.
- Administer employee movements including transfers and promotions.
- Ensure the accuracy of documentation for service transactions.
- Prepare HR documentation for record management and audits.
What You’ll Need
- National Senior Certificate/NQF level 4 with no prior experience required.
- Understanding of government policies and recruitment processes.
- Knowledge of conditions of service and employee benefits.
- Familiarity with personnel administration and electronic HR systems.
- Strong ability to handle confidential information discreetly.
- Excellent interpersonal skills and teamwork capabilities.
- Proficiency in computer applications and effective time management.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
National Senior Certificate/NQF level 4 with no experience.Knowledge of government policies and prescripts, recruitment and selection process, conditions of service and employee benefits, personnel administration, electronic HR systems, records and document management and performance management.
Ability to handle confidential information with discretion.
Good interpersonal relationships and ability work in a team.
Computer literate and time management.
Job Duties
Administer the recruitment, selection and appointments.Receive and verify applications for compliance with advertisement requirements.
Maintain and update recruitment master lists and vacancy tracking systems.
Prepare documents and provide secretariat support for shortlisting and interview processes.
Conduct reference checks, qualifications verifications and other screening activities.
Prepare appointment and regret letters.
Capture and process approved personnel transaction on PERSAL.
Maintain accurate recruitment and appointment records.
Administer conditions of service and employee benefits.
Process salary structuring, allowances, pay progression and related benefits on PERSAL.
Provide advice and guidance to employees on conditions of service and remuneration matters.
Process housing, travel, acting and other approved employment benefits.
Monitor compliance with applicable collective agreements, directives and policies governing conditions of service.
Administer movements and service transactions.
Administer transfers, relocations, secondments, promotions and other employee movements.
Process appointments, terminations and service status changes on PERSAL.
Verify the accuracy and completeness of supporting documentation for service transactions.
Administer the implementation of approved employee movements and related personnel actions.
Administer Human Resource information and records.
Capture, update and maintain employee information on PERSAL.
Prepare and submit HR documentation for record management and audit purposes.
Maintain proper filing and safekeeping of all personnel records and transaction documents.
