About the Role
The Department of Public Service and Administration is seeking a dedicated Deputy Director: Office Services to join its Head Office in Polokwane. This role is crucial for ensuring the smooth operation of office services and the efficient management of resources within the department. By developing policies and processes related to office goods and services, you will contribute significantly to enhancing the efficiency of public service operations in the Limpopo province. Your efforts will directly impact the community by ensuring that the necessary tools and equipment are readily available for effective governance.
As a key player in this role, you will manage a variety of office services, including telecommunications and procurement processes. Your strategic input will help shape the policies that govern the provision of resources, making a tangible difference in how the department serves the public. This position not only offers you the chance to advance your career within the government sector but also the opportunity to contribute to the greater good of South Africa.
About the Department
The Department of Public Service and Administration is committed to cultivating a capable and accountable public service that meets the needs of citizens. Its mission is to improve the efficiency, effectiveness, and quality of government services through innovative strategies and policies. Working within this department means being part of a team that prioritizes public service excellence and strives to make a meaningful impact on society.
What You’ll Do
- Manage the provision of office goods and services, including developing related policies and strategies.
- Facilitate the budgeting process for departmental office supplies and services.
- Conduct needs assessments for office and domestic furniture, ensuring specifications meet requirements.
- Oversee the procurement and distribution of goods, monitoring compliance with established norms.
- Manage telecommunication services, including budgeting, policy development, and switchboard operations.
- Coordinate the procurement of uniform and protective clothing, ensuring needs are met effectively.
- Develop and implement strategies for the procurement of labour-saving devices, monitoring compliance with service agreements.
- Plan and organize resource allocation, preparing budgets aligned with strategic plans.
- Evaluate employee performance and provide opportunities for development and motivation within the team.
What You’ll Need
- Grade 12/Matric and a qualification at NQF Level 06 in Public Administration, Management, or Office Management and Technology as recognized by SAQA.
- A minimum of 5 years’ experience in an office services administration environment, with at least 3 years at a junior management level.
- A valid driver’s license (applicants with disabilities are exempt).
- Knowledge of relevant Public Service Acts, regulations, and frameworks.
- Strong strategic capability, leadership, problem-solving, and decision-making skills.
- Excellent communication, financial management, and people management abilities.
- Proficiency in planning, organizing, and conflict management.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
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Requirements
Grade 12/ Matric and a qualification at NQF level 06 level in Public Administration/ Management/ Office Management and Technology as recognized by SAQA.5 years’ experience office services administration environment with a minimum of three (3) years at Junior management level.
A Valid driver’s license with the exception of applicants with disabilities.
239 Knowledge & Skills: Knowledge of relevant Public Service Acts, regulations and frameworks.
Knowledge and understanding of policy analysis, development and interpretation.
Strategic capability and leadership.
Problem solving and analysis.
Decision making.
Team leadership.
Creativity.
Financial management.
Customer focus and responsiveness.
Communication.
Computer skills.
People management.
Planning and organising.
Conflict management.
Job Duties
Manage the provision of office goods and services: Develop policies, strategy and processes relating to the provision of goods.Facilitate budgeting for departmental office goods and services.
Develop norms and standards for provision of goods.
Conduct needs assessment in respect of required number, type of office and domestic furniture.
Provide specifications for goods to be procured.
Oversee the receiving of goods from the service provider.
Manage the distribution of goods according to the set norm.
Determine and facilitate maintenance and repair of broken office and domestic furniture.
Recommend and facilitate disposal of redundant or irreparable furniture.
Conduct periodic inspection with regard to all furniture taken on stock.
Manage the procurement of Uniform and Protective Clothing.
Manage and provide accommodation and related needs (flights, shuttles, etc.
).
Manage telecommunication services: Develop and implement telecommunication policies, strategy, processes and procedures.
Facilitate budgeting of telecommunications services aligned to the needs of the department.
Manage the switchboard.
Manage and facilitate installations of landlines and extensions needed in accordance to the number of offices and personnel available.
Liaise with service providers with regard to service maintenance and activation of speed dials and Pin Codes.
Provide norms for provision of cell phones.
Evaluate application for cell phones and make recommendations.
Manage the procurement of cell phones.
Monitor compliance to allocated airtime as per norms and standards.
Manage the provision of monthly statements of account.
Provide the monetary value on the usage of telecommunication.
Manage the provision of labour saving devices: Develop and implement labour saving procurement policies, strategy, processes and procedures.
Facilitate budgeting for the procurement of departmental labour saving devices.
Manage the service level agreement with the service providers on labour saving devices.
Monitor the compliance of the agreement by the service provider.
Manage the maintenance of the devices as per the agreement.
Provide and monitor the monetary value on the usage of labour saving devices as per the service agreement.
Manage the payment for labour saving devices.
Manage and utilise resources (human, financial, & physical) in accordance with relevant directives and legislation.
Plan and organise resources for future requirements (human, finance, equipment’s etc.
) Prepare the budget in line with strategic plans, operational plan and department objectives.
Implement the budget by monitoring, projecting & reporting expenditure.
Maximize spending in line with strategic objective.
Monitor performance and task completions.
Set targets.
Monitor and report on the utilisation of equipment’s.
Evaluate and monitor performance and appraisal of employees.
Provide staff capacity and development.
Enhance and maintain employee motivation and cultivate a culture of performance management.
Manage discipline.
Provide job description to subordinates.
Manage division leave matters.
