About the Role
The Department of Education is seeking an enthusiastic Administrative Officer: Acquisition Management based in the Capricorn District. This role plays a vital part in ensuring that the district effectively meets its demand for goods and services, enabling schools and educational institutions to function smoothly. By facilitating the development and communication of the procurement plan, you will contribute to the efficient management of resources that directly impact the quality of education in the community.
In this position, you will carry out essential tasks that support procurement processes and supply chain management. Your efforts will enhance the delivery of educational resources, ensuring that quality goods and services are acquired in alignment with established policies and procedures. This is an opportunity to make a difference in the lives of learners and educators in the Capricorn District while working within the public service sector in South Africa.
About the Department
The Department of Education is dedicated to providing accessible, quality education for all South Africans. Its mission encompasses the development of educational policies, the implementation of national education programs, and the management of resources to enhance learning outcomes. Working within this department means contributing to a transformative agenda, focused on empowering communities through education.
What You’ll Do
- Provide input for the district’s demand for goods and services, and facilitate the development of the procurement plan.
- Communicate the procurement plan and ensure adherence to the plan in acquiring goods and services.
- Implement supply chain management policies and procedures, including issuing purchase orders and verifying received goods.
- Facilitate the appointment of Bid Evaluation Committee (BEC) members and manage logistical arrangements for meetings.
- Prepare evaluation reports and ensure compliance with advertised criteria during the evaluation process.
- Maintain the suppliers’ database and monitor the process of verifying supplier qualifications.
- Manage human, financial, and equipment resources, ensuring capacity development and employee motivation.
What You’ll Need
- Matric (Grade 12) and a qualification at NQF level 06 in Supply Chain Management, Finance, Marketing, Economics, or a related field.
- A minimum of 3 years’ experience in a Supply Chain Management environment.
- Valid driver’s license (exemptions apply for applicants with disabilities).
- Strong problem-solving and analytical skills, with the ability to make sound decisions.
- Excellent communication and people management capabilities.
- Knowledge of relevant Public Service Acts, Treasury Regulations, and Supply Chain Management procedures.
How to Apply
Please refer to the application instructions detailed below.
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Requirements
Grade 12/ Matric and a qualification at NQF level 06 as recognized by SAQA in Supply Chain Management/Finance/Marketing/Economics or related field.3 years’ experience in Supply Chain Management environment.
Valid Driver’s license, with the exception of applicants with disabilities.
Knowledge And Skills: Problem solving and analysis.
Decision making.
Team leadership.
Creativity.
Financial management.
Customer focus and responsiveness.
Communication.
Computer skills.
People management.
Planning and organising.
Knowledge of relevant Public Service Acts, regulations and frameworks.
Knowledge and understanding of policy analysis, development and interpretation.
Treasury Regulations.
Knowledge and understanding of the following: -Supply Chain Management procedures, Procurement Procedures, PFMA, DORA, PPPFA.
Job Duties
Provide the district demand for goods and services: Facilitate the development of the procurement plan.Facilitate the approval of procurement plan.
Communicate the procurement plan.
Provide goods and services according to the procurement plan.
Provide costing of the procurement plan.
Procure goods and services in line with the procurement plan.
Advice on the performance of procurement in line with the plan.
Provide the acquisition of goods and services: Implement supply chain management policy, strategies and processes.
Acquire goods and service as per the transversal contract.
Request for quotation.
Verify and advice on specifications for goods and services.
Issue purchase order.
Verify received goods as per the specification.
Provide BAC secretariat: Facilitate the appointment of BEC members.
Facilitate logistical arrangements for BEC meetings.
Provide secretariat function to the BEC.
Implement of BEC recommendations.
Provide bids evaluation: Facilitate evaluation of bids and quotations.
Adhere to advertised criteria in the evaluation process.
Verify captured information for all bids and quotations.
Prepare an evaluation report- submission.
Facilitate the clearance of the successful bidders.
Customise and implement any changes on standard evaluation criteria.
Provide Suppliers database: Facilitate registration of supplier database.
Monitor and liaise with CIDB about professionals/ contractor’s information.
Monitor the process of verifying supplier and professionals.
Provide resource (Human, Financial and Equipment: Monitor and report on the utilisation of equipment’s.
Evaluate and monitor performance and appraisal of employees.
Ensure capacity and development of staff.
Enhance and maintain employee motivation and cultivate a culture of performance management.
Manage discipline.
Manage division leave matters.
