About the Role
The Department of Strategic Planning Management is currently seeking a dedicated Deputy Director: Monitoring and Reporting to join their team at the National Head Office in Pretoria. This pivotal role is essential for ensuring the effective monitoring and reporting of departmental performance. By compiling comprehensive performance information reports, the Deputy Director will play a crucial role in enhancing transparency and accountability within public service. The work done in this position directly impacts the community, as it helps to uphold the standards of public service delivery across South Africa.
This position offers an exciting opportunity to contribute to the strategic oversight of government operations. The Deputy Director will be responsible for managing the collection and evaluation of performance data, ensuring that the department meets its targets and complies with regulations. The insights generated through this role will not only aid in decision-making processes but also reinforce the department’s commitment to excellence in service delivery to the citizens of Pretoria and beyond.
About the Department
The Department of Strategic Planning Management is committed to enhancing the performance and accountability of government operations. With a mandate to oversee monitoring and evaluation processes, the department plays a vital role in promoting effective governance. Working here means being part of a team that drives the strategic direction of public service, ensuring that resources are utilized efficiently and effectively to meet the needs of the South African populace.
By joining this department, you will contribute to the implementation of policies and frameworks that guide monitoring and evaluation across various governmental functions. This is a unique opportunity to engage with a diverse range of stakeholders, including internal teams and external oversight bodies, reinforcing the integrity and efficiency of public service.
What You’ll Do
- Compile performance information reports for the department.
- Manage the collection, verification, and evaluation of evidence-based performance data.
- Identify early signs of non-compliance or missed targets and propose corrective strategies.
- Establish and manage the institutional Performance of Evidence (PoE) framework.
- Review source documents submitted by branches to ensure accuracy and compliance.
- Prepare data presentations for internal and external stakeholders, including oversight committees.
- Develop policies and monitoring tools to enhance performance tracking.
- Draft and institutionalize internal reporting Standard Operating Procedures (SOPs).
- Oversee the implementation of departmental monitoring and reporting tools.
- Facilitate training on monitoring and reporting for branches and regions.
- Coordinate strategic management forums for quarterly and annual reporting.
- Establish and maintain internal controls and reporting systems to meet performance expectations.
- Manage human resources, finance, and assets related to performance information.
What You’ll Need
- Recognized Degree or National Diploma in Public Administration, Auditing, Statistics, Monitoring and Evaluation, or a relevant qualification.
- A minimum of five years of experience in Monitoring and Reporting, with at least three years at a managerial or Assistant Director level.
- Proficient in computer literacy.
- Valid driver’s license.
- Knowledge of monitoring and evaluation processes and governmental guidelines.
- Strong skills in relationship management, analytical thinking, and report writing.
- Competencies in planning and organization, problem-solving, and change management.
How to Apply
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email [email protected].
Requirements
Recognised Degree or National Diploma in Public Administration/ Auditing/ Statistics/ Monitoring and Evaluation or relevant qualification.Five (5) years’ experience in Monitoring and Reporting of which 3 years must be at a 19 managerial/ASD level.
Computer literacy.
Valid driver’s licence.
Competencies And Attributes: Knowledge of monitoring and evaluation processes.
Knowledge of research methodologies.
Knowledge of governmental guidelines.
Public Finance Management.
Policy framework for the government-wide monitoring and evaluation system.
South African Statistical Quality Assessment Framework.
National Evaluation Policy Framework (NEPF).
Policy imperatives, strategic planning guidelines, management and development.
Knowledge and experience of problem-solving technique.
Planning and organisation.
Relationship management, programme and project management.
Analytical thinking, presentation, research data analysis, report writing, interpersonal, communication, interpersonal and diplomacy skills.
Emotional intelligence, change management, risk management, goal orientation, leadership and people management skills.
Job Duties
Compilation of performance information reports for the department.Manage the collection, verification and evaluation of evidence-based performance information.
Identify early signs of non-compliance or missed targets and offer corrective strategies to line managers.
Establish and manage the institutional PoE framework.
Review the source documents submitted by branches to ensure it completely supports the reported performance or reasons for deviations.
Prepare data and performance presentations to internal stakeholders and external oversight bodies, including portfolio committees, audit committee, etc.
Manage and develop policies and monitoring tools.
Draft and institutionalize internal reporting SOPs so all branches understand how, when and where to submit their data.
Oversee the implementation of the departmental monitoring and reporting tools.
Facilitate the monitoring and reporting training for branches and regions.
ensure provision of support services within the branch.
Coordinate the strategic management forums and meetings for the quarterly and annual reports.
Establish and maintain appropriate internal controls and reporting systems to meet performance expectations.
Management of human resources, finance and assets.
Management of performance information.
