About the Role
The Department of Public Works and Infrastructure is seeking a dedicated individual for the role of Deputy Director: Facilities Management, based in Pretoria. This position plays a crucial role in ensuring the effective management and maintenance of public facilities, which are vital to the functioning of government services and the well-being of the community. By developing integrated maintenance plans and overseeing property management, the successful candidate will contribute significantly to the enhancement of infrastructure within the region, directly impacting the quality of service delivery to the citizens of South Africa.
In this role, you will be at the forefront of technical facilities management, ensuring that all systems, including HVAC, electrical supply, and plumbing, are maintained to the highest standards. Your expertise will not only help in managing the physical assets but also support the broader mission of public service, ensuring that facilities are safe, efficient, and conducive to effective governance.
About the Department
The Department of Public Works and Infrastructure is dedicated to providing, maintaining, and managing public infrastructure and facilities that support various government functions. It plays a pivotal role in the development and implementation of policies that enhance public service delivery through infrastructure improvements and maintenance. Working in this department means being part of a team that is committed to building a better South Africa through effective resource management and service excellence.
What You’ll Do
- Develop and implement preventive, predictive, and corrective maintenance plans for critical systems such as HVAC and electrical supply.
- Maintain accurate asset registers and condition assessments to ensure efficient lifecycle management of facilities.
- Monitor and manage work orders, energy and water performance, and address recurring defects.
- Conduct property and accommodation assessments to align with business requirements and manage technical performance.
- Scope and oversee fit-outs, refurbishments, and relocations to ensure timely and quality project execution.
- Manage service provider performance and ensure compliance with contracts and service level agreements.
- Lead governance and risk management initiatives, ensuring compliance with relevant regulations and policies.
What You’ll Need
- A Grade 12 certificate coupled with a National Diploma (NQF level 6) in Facilities Management, Property Management, or a related field.
- A qualification at NQF level 7 in Facilities Management, Public Administration, or Project Management is advantageous.
- At least 4 years of experience in facilities management, with a minimum of 2 years at Assistant Director level or equivalent.
- Demonstrated ability to supervise staff and manage technical service providers effectively.
- Experience in planned maintenance and property management, with knowledge of digital facilities systems.
How to Apply
All applications must be hand delivered at: 389 Sophie De Bruyn Street, Pretoria. To submit an application online, click the link under the post you wish to apply for.
Requirements
A grade 12 is required coupled with National Diploma (equivalent to NQF level 6).A qualification equivalent to NQF level 7 in Facilities Management, Property Management, the Built Environment, Public Administration, Construction or Engineering or Quantity Surveying, Project Management or a related field will be an added advantage.
A minimum 4 years’ experience of which 2 years should be on an Assistant Director level or equivalent in facilities, property, building maintenance or infrastructure and project management.
Demonstrated responsibility for supervising staff and managing technical service providers, contracts, budgets and complex accommodation, maintenance or refurbishment projects.
Experience in planned maintenance, property and accommodation management, SLA performance and digital facilities systems.
Job Duties
Technical Facilities and Asset Lifecycle Management: Develop integrated preventive, predictive and corrective maintenance plans for building fabric and critical systems, including HVAC, electrical supply, standby power, lifts, fire systems, water and plumbing.Maintain accurate asset registers, condition assessments, lifecycle and replacement plans, maintenance schedules, service histories, warranties and statutory certificates.
Monitor work orders, plant availability, energy and water performance, recurring defects and root causes through CAFM/IWMS, BMS, IoT sensors and other approved digital platforms.
Coordinate inspections, emergency repairs, commissioning, snagging and close-out, and verify that defects are resolved without compromising safety or business continuity.
Property and Accommodation Management: Conduct accommodation needs, space-utilisation and property- condition assessments and compile property and accommodation plans aligned with approved business requirements.
Manage the technical performance of leased and state-owned accommodation, including landlord and DPWI liaison, occupancy, utilities and municipal services.
Provide technical inputs into leases and renewals and monitor property obligations, compliance certificates, handover, relocation and exit requirements.
Monitor occupancy, building condition, recurring defects and remedial actions and escalate unresolved landlord or custodian obligations.
Capital Projects, Fit- outs and Relocations: Scope and manage fit-outs, refurbishments, relocations and facilities projects from feasibility and planning through execution, commissioning, handover and close-out.
Develop technical requirements, cost estimates, implementation schedules, risk controls and procurement inputs in consultation with relevant stakeholders.
Coordinate consultants and contractors, verify workmanship and quality, and manage commissioning, snagging, as-built information and O&M documentation.
Monitor delivery against time, cost, quality and safety requirements; control variations and escalate blocked decisions or material deviations.
Contract, SLA and Financial 125 Management: Develop clear technical specifications, scopes of work, service levels and performance indicators and support compliant procurement processes with SCM and Legal.
Manage mobilisation and service-provider performance, verify deliverables, address under-performance, variations and disputes, and implement corrective action.
Plan and monitor allocated budgets, commitments, forecasts and expenditure; assess cost drivers and value for money and report financial or service-continuity risks.
Certify completed work and valid invoices against contractual evidence, support payment within prescribed periods, and monitor contract expiry, renewal and transition.
Governance, Risk, Digital Systems and Stakeholder Leadership: Ensure compliance with GIAMA, PFMA, Treasury Regulations, OHS, building and fire requirements and applicable procurement prescripts.
Maintain facilities risk registers, audit and compliance evidence, continuity and emergency plans, and close findings and corrective actions.
Lead work-order governance and use CAFM/IWMS, BMS, IoT monitoring, dashboards and trend analysis to automate controls and improve performance.
Lead staff and coordinate Finance, SCM, Legal, ICT, Security, DPWI, landlords, service providers and clients, with timely management and executive reporting.
