About the Role
The Department of Public Service and Administration is seeking a highly motivated individual for the position of Deputy Director: Contract Management based in Johannesburg. This role is crucial for ensuring that the contract administration processes within the department run smoothly and effectively, directly impacting the quality of public service delivery in South Africa. The Deputy Director will play a key role in maintaining relationships with suppliers, managing compliance, and enhancing the efficiency of contract management, contributing to the overall integrity and accountability of public spending.
In this role, you will have the opportunity to make a meaningful difference in your community by overseeing contract management processes that directly affect the procurement of essential goods and services. By implementing SAP automation and optimising contract management systems, you will help foster transparency and efficiency within the public sector, ensuring that resources are managed wisely and ethically.
About the Department
The Department of Public Service and Administration is dedicated to driving excellence in the public sector through effective governance and service delivery. With a mandate to promote good governance, accountability, and ethical conduct, the department plays a vital role in ensuring that public service meets the needs of all South Africans. Working here means being part of a team that values integrity, innovation, and collaboration to enhance the lives of citizens across the nation.
What You’ll Do
- Manage and analyse contract administration processes to ensure compliance and efficiency.
- Evaluate applications for contract variations, amendments, and cancellations, developing proposals for approval.
- Maintain strong relationships with suppliers, adhering to ethical standards to ensure timely delivery of goods and services.
- Coordinate, review, and monitor compliance with contract terms and conditions.
- Identify and implement risk management strategies for the directorate.
- Lead SAP automation initiatives and improve contract administration processes to enhance data integrity.
- Oversee integration of contract management systems with SAP to ensure compliance and audit readiness.
- Monitor system-generated reports to track contract performance, commitments, and expenditure.
- Ensure adherence to governance frameworks and audit requirements within SAP.
- Manage resources and personnel within the Sub-Directorate, ensuring quality control and effective workload allocation.
- Address inquiries regarding asset allocation and control, providing guidance and support to stakeholders.
What You’ll Need
- Matric plus an undergraduate qualification (NQF level 7) in Supply Chain, Logistics, Purchasing, Public Administration, or a related field.
- A minimum of 3-5 years of relevant experience at the Assistant Director level in contract management or supply chain management.
- A valid driver’s license.
- Strong people management and leadership skills.
- Excellent attention to detail and communication skills.
- Effective problem-solving and analytical skills.
- Ability to manage time efficiently and perform under pressure.
- Experience in strategic leadership and policy development.
- Advanced knowledge of PFMA, Treasury Regulations, and SCM frameworks.
- Strong project management and stakeholder engagement skills.
- Proficient in computer literacy and SAP systems.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
Matric plus an undergraduate qualification (NQF level 7) as recognized by SAQA in Supply Chain / Logistics / Purchasing / Public Administration or 147 equivalent in a related field.Minimum of 3 - 5 years’ relevant experience at Assistant Director level in contract management / SCM environment.
Possession of a valid driver’s License.
People management and leadership skills.
Attention to detail.
Communication skills.
Problem solving skills.
Analytical skills.
Time Management skills.
Ability to perform under pressure.
Strategic leadership and policy development experience.
Advanced knowledge of PFMA, Treasury Regulations, and SCM frameworks.
Project management and stakeholder engagement skills.
Computer Literacy.
Job Duties
Manage, analyse and determine actions to ensure proper contract administration.Evaluate applications for variations, amendments and cancelations and develop proposals for approval.
Maintain proper relationship with suppliers within the code of ethics to ensure delivery of goods/services.
Manage the coordination, review and monitoring of contract compliance.
Identify and implement a risk management plan for the directorate.
Drive SAP Automation and Effective System Management for Contract Administration.
Lead the implementation, optimisation and automation of SAP processes within Contract Management.
Oversee integration of contract management processes with SAP to improve data integrity, compliance and audit readiness.
Monitor system-generated reports to track contract performance, commitments and expenditure.
Ensure adherence to system controls, governance frameworks and audit requirements within SAP.
Management of Sub-Directorate resources and personnel.
Allocate duties and do quality control of the work delivered.
Develop, implement and monitor work systems and processes to ensure efficient and effective functioning.
Address enquiries and provide advice and guidance on asset allocation and control.
