About the Role
The Department of Cabinet and Cluster Coordination is seeking a dedicated Deputy Director to join their team in Pretoria. This role is vital to ensuring effective support and coordination for various clusters within the government. As a Deputy Director, you will play a crucial part in the smooth functioning of departmental participation in important engagements with directors-general and ministers, directly impacting the efficiency of public service delivery to the community.
Your responsibilities will encompass coordinating inputs, documentation, and presentations, as well as liaising with relevant branches and external secretariats. This role is not just about administration; it is about facilitating the flow of information and decisions that affect the lives of South Africans daily. By ensuring that Cabinet processes run seamlessly, you will contribute to the effective governance and strategic direction of the department.
About the Department
The Department of Cabinet and Cluster Coordination is dedicated to enhancing intergovernmental relations and facilitating effective governance within South Africa. Its mission is to ensure that all government departments work collaboratively, thereby promoting efficiency and accountability in public service. Working in this department means being part of a team that values transparency and strives to make a positive impact on society through streamlined decision-making processes.
What You’ll Do
- Coordinate departmental participation in director-general and ministerial cluster engagements.
- Facilitate the internal processing of Cabinet memoranda within relevant cluster processes.
- Liaise with branches and external cluster secretariats to ensure effective communication.
- Review Cluster reports, minutes, and outcomes for departmental implications.
- Prepare briefing notes and introductory remarks for executive engagements.
- Ensure compliance and timely submission of Cabinet memoranda and supporting documents.
- Monitor progress against approved Cabinet programmes and communicate relevant decisions.
- Maintain accurate documentation and correspondence in compliance with departmental protocols.
What You’ll Need
- A National Diploma (NQF6) in Public Administration/Management, Development Studies, or a relevant qualification recognized by SAQA.
- A minimum of five years’ experience in Cluster Coordination, Intergovernmental Relations, or a relevant field, with at least three years at junior management level.
- Comprehensive knowledge of government planning, monitoring, and decision-making frameworks.
- Understanding of government Cabinet systems and protocols.
- Strong communication skills, both verbal and written, with the ability to engage stakeholders effectively.
- Excellent problem-solving, research, analytical, and time management skills.
- Proficient in report writing, presentation, and computer skills.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
National Diploma (NQF6) in Public Administration/ Management, Development Studies or relevant qualification as recognized by SAQA.A minimum of five (5) years’ experience in Cluster Coordination, Intergovernmental Relations/Secretarial or relevant field of which three (3) years should be at entry /junior management level (Assistant Director level or equivalent).
Knowledge of government planning, monitoring and decision-making frameworks, Government policies and prescripts, Department procedures, programmes and priorities; environmental and development issues; work of Government planning and reporting mechanisms.
Extensive understanding of Government Cabinet systems and protocols (FOSAD and Ministerial Clusters, Cabinet and its Committees).
Ability to work independently and over extended hours, gather and analyse information, work under extreme pressure and resolve conflict.
The successful candidate must have strong communication (verbal and written) and stakeholder engagement, problem solving, good research and analytical skills, and time management skills.
The ability to prepare and quality assure executive briefing material, manage multiple deadlines through coordination, planning and organising, report-writing, presentation and computer skills are essential.
Knowledge of record keeping.
Job Duties
Provide effective Cluster support and coordination by coordinating Departmental participation in DG and Ministerial Cluster engagements; facilitating the internal processing of Cabinet memoranda through relevant Cluster processes; coordinating inputs, documentation, representative arrangements and presentations; liaising with relevant branches and external Cluster Secretariats; and reviewing Cluster reports, minutes and outcomes for matters with implications for the Department.Coordinate support for executive engagements in Cabinet and Cluster processes by reviewing relevant documentation, coordinating and quality assuring branch inputs, preparing briefing notes and introductory remarks, and ensuring the timely submission of related material.
Provide effective Cabinet support and coordination by reviewing Cabinet memoranda and supporting documentation for compliance with applicable guidelines, templates and submission requirements; facilitating the processing of memoranda for Director-General sign-off and timely submission to the Minister’s office for consideration and further processing; monitoring progress against the approved Cabinet programme; communicating Cabinet decisions with implications for the Department; and facilitating follow- 24 up on outstanding Cabinet matters.
Facilitate and coordinate planning, monitoring and reporting processes, including allocated SONA, MTDP and other government planning processes; Manage and maintain accurate Cabinet and Cluster documentation, submissions, decisions and correspondence, and ensure that documents are stored, circulated and archived in accordance with MISS requirements and departmental protocols.
