About the Role
The Communication Service Agency is seeking a dedicated Casual Worker to join its dynamic team in Pretoria. This role is essential in supporting the Chief Directorate, ensuring that administrative operations run smoothly and efficiently. The successful candidate will be at the heart of public service, providing vital secretarial and logistical support that enables effective communication and decision-making within the agency. As a member of this team, you’ll contribute directly to enhancing the quality of administrative processes that impact community services in South Africa.
In this role, you will engage in various tasks, from managing meeting logistics to maintaining accurate documentation. Your efforts will help streamline operations, allowing the Chief Directorate to focus on strategic objectives that benefit the entire community. This is an opportunity to make a tangible difference through your organization and communication skills while developing your career in the public sector.
About the Department
The Communication Service Agency plays a pivotal role in ensuring clear and efficient communication within government operations. Its mission is to enhance the effectiveness of public service delivery through improved administrative functions and communication strategies. Working here means being part of a team that values integrity, transparency, and commitment to serving the South African public.
This department is dedicated to fostering a supportive environment where every employee’s contributions are recognized and valued. By joining this agency, you will not only advance your career but also contribute to meaningful change in the public sector.
What You’ll Do
- Plan and manage activities related to the office of the Chief Director.
- Provide comprehensive administrative support and secretarial services.
- Coordinate meetings, including compiling agendas and arranging catering.
- Accurately take minutes and ensure timely distribution.
- Manage the filing and indexing of all documents.
- Scrutinize submissions and provide notes or recommendations.
- Process payments and manage petty cash documentation.
- Order and control office supplies and equipment.
- Assist with travel arrangements and manage travel claims.
- Compile reports and manage the diary of the Chief Director.
What You’ll Need
- A National Diploma (NQF level 6) or Degree (NQF level 7) in Office Management, Secretarial Studies, Administration, or a related field.
- Strong organizational and communication skills.
- Ability to work outside normal office hours as needed.
- A valid driver’s license.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
Applicants should be in possession of an appropriate National Diploma (NQF level 6) or Degree (NQF level 7) in Office management, Office Assistant, Secretarial and Administration qualification / or any other related qualification / training course as recognised by SAQA.Working outside normal office hours.
Valid driver’s license.
Job Duties
The successful candidate will be responsible for planning and management of all activities relating to the office of the Chief Director.The candidate will be expected to render administrative support services to the Chief Directorate.
Provide secretarial support services to the manager which includes coordination of meetings for the Chief Directorate, compile the agenda in consultation with the Chief Director.
, arrange catering for the directorate’s meetings, provide accurate minute taking and timeous availability of minutes.
, follow up on action decision with the relevant officials.
Ensure proper filing of all incoming and outgoing documents and index for each file.
Scrutinize routine submissions or reports and make notes and/or recommendations for the Chief Director.
Verify and submit all payment advices/orders/petty cash documents to the Chief Director for signature.
Order and control stationery and office equipment.
Follow- up on the information for OPMS and Risk Reports.
Serve as sub-office asset holder.
Follow-up with the rest of the sub office asset holders on their submissions.
Arrange flight bookings and travel and subsistence Advances/ claims for the Chief Directorate.
Liaise with travel agencies to make travel arrangements.
Process the travel and subsistence claims for the unit.
Process all invoices that emanate from the activities of the work the manager.
Manage the diary of the Chief Director.
Provide receptionist support service to the manager.
Management of monthly projections, finances and orders.
Compile reports received from other Directorates into one reporting line with the Directive on the Professionalisation of Human Resource Management and Development in Public Service.
