About the Role
The Office of the Registrar of Deeds is seeking a dedicated Assistant Registrar of Deeds: Examination and Sorting to join its team in Johannesburg, Gauteng. This pivotal role involves monitoring the examination of deeds and documents, ensuring they meet registrability standards, and providing guidance to conveyancers. Your work will contribute significantly to the efficiency and accuracy of property registration, which is vital for the community and the broader public service in South Africa. By maintaining high standards in deed management, you will help protect property rights and support the growth of the local economy.
In this position, you will be instrumental in enhancing the operational framework of the office. You will not only examine and sort deeds but also collaborate on updating legislative manuals and drafting essential circulars. This role is critical in ensuring that the registration process runs smoothly, thereby fostering trust and transparency in property transactions. Your expertise and attention to detail will help build a more informed and accountable public service.
About the Department
The Office of the Registrar of Deeds plays a crucial role in the administration of property registration and related services in South Africa. By ensuring that deeds are accurately examined and registered, the department upholds the integrity of property ownership and facilitates economic development. Working in this department means being part of a team that is dedicated to serving the public, promoting legal compliance, and enhancing the efficiency of property transactions.
With a mandate to manage the registration of deeds and documents, the department is committed to providing reliable services that enhance public trust in property ownership. Joining this team means contributing to a vital public service that impacts the everyday lives of South Africans, ensuring that property rights are protected and upheld.
What You’ll Do
- Monitor the examination of deeds and documents for registrability.
- Provide guidance and rulings to conveyancers during hearings.
- Update the deeds practice manual, legislation, and circulars as needed.
- Report on the performance and standards of the examination team.
- Validate the execution clauses on deeds and documents, ensuring compliance.
- Manage and report on the execution of deeds and related queries.
- Conduct research and compile reports to the court regarding notices of motions.
- Handle requests for late and expedited executions of deeds.
- Oversee distribution of deeds and ensure accuracy against the distribution list.
- Address and resolve any issues encountered during the execution process.
What You’ll Need
- A Grade 12 Certificate and a National Diploma in Law, Deeds Registration Law, or relevant equivalent qualifications.
- A minimum of 4 years’ experience in a junior management role within a deeds environment.
- Strong knowledge of legislation related to the registration of deeds, including the Deeds Registries Act and the Sectional Titles Act.
- Excellent communication skills and the ability to address professional audiences.
- Effective planning and execution skills, with a focus on project management.
- A proven capacity to convey knowledge and mentor others within the team.
How to Apply
Applications can be submitted by hand delivery during office hours to the Office of the Registrar of Deeds at 28 Harrison Street, Marshalltown, Johannesburg.
Requirements
Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate and a National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or relevant equivalent qualifications.Minimum of 4 years’ experience at junior management level in Deeds environment.
Extensive and proven ability in knowing, interpreting, and applying various legislation and Acts pertaining to registration of Deeds including (but not limited to): Deeds Registries Act, Sectional Titles Act, Ordinances, Proclamations, Case Law, Common Law.
Ability to address a professional audience comfortably.
Ability to convey knowledge to others.
Planning and execution skills.
Communication skills.
Project Management skills.
Job Duties
Monitor examination of deeds and documents.Check deeds and documents for registrability and take corrective measures.
Grant hearing to Conveyancers, make ruling and provide guidance.
Provide inputs for the update of deeds practice manual, legislation, and draft circulars.
Report on examination team performance, standards, and turnaround times.
Update acts, manuals, and circulars.
Execute deeds.
Validate that appointed appeared has signed execution clause / request for registration.
Verify validity date of relevant certificates.
Sign all deeds and documents that are registrable.
Report problems with regard to execution of deeds, to ARD / DROD in charge of execution.
Draft reports to court.
Receive the notice of motions and all supporting documents.
Peruse notices of motions and supporting documents.
Research the facts there in.
Compile a report to court and attach all relevant documents.
Manage the execution of deeds and documents.
Attend to the requests for late and expedited execution of deeds and arrange for final black booking.
Notify conveyancers regarding problems encountered on deeds at execution and provide guidance.
Monitor execution register for Conveyancers.
Reject deeds that are not registrable.
Attend to simultaneous registration with other offices.
Manage distribution of deeds.
Verify the information on the distribution list with actual deeds batches and spot-check.
Verify returned deeds against distribution list and initiate corrective measures.
Manage statistics, exception reports and implement corrective measures.
Prevent and address backlogs.
Attend to queries relating to deeds on the system.
Authorize request for withdrawal of deeds.
Manage the update procedure manual.
