About the Role
The College of Cape Town TVET College is seeking a dedicated professional for the position of Assistant Director: TVET Management Information System. Based in the vibrant city of Cape Town, this role is pivotal in ensuring the effective management and quality control of the Technical and Vocational Education and Training (TVET) Management Information System (MIS). This position not only involves the technical aspects of data management but also plays a crucial role in supporting the college’s mission to provide quality education and training to the community. By ensuring accurate data capture and reporting, you will contribute significantly to the college’s ability to monitor student progress and support various educational programs.
In this role, you will be responsible for setting up and maintaining the TVET MIS system, managing student data, and compiling essential reports for management and the Department of Higher Education and Training (DHET). Your work will directly impact the college’s operational efficiency and the educational experience of its students, making this an exciting opportunity for anyone passionate about education and public service in South Africa.
About the Department
The College of Cape Town TVET College is dedicated to promoting vocational education and training that aligns with the needs of the local economy and community. The department focuses on enhancing the skills of individuals through diverse programs, catering to various learning needs and career aspirations. Working here means being part of a mission that empowers learners and fosters economic development, making a tangible difference in people’s lives and contributing to the growth of the broader South African workforce.
What You’ll Do
- Manage the TVET MIS, ensuring it is set up and ready for student enrolment and various educational processes.
- Capture and extract data accurately to maintain the integrity of student records.
- Control the quality of captured data and promptly report any discrepancies.
- Compile and submit monthly, quarterly, and annual reports on student registrations, apprenticeships, and other educational programs to management and DHET.
- Interact with service providers to facilitate system upgrades and ensure operational efficiency.
- Supervise staff within the department, ensuring performance agreements are completed and upheld.
- Maintain and oversee the ITS student system and related systems for data management.
- Provide management services to staff, fostering a collaborative and productive work environment.
What You’ll Need
- A Grade 12/Matric qualification, alongside a bachelor’s degree in information management, computing, or a relevant equivalent qualification.
- Three to five years of experience in Information Management, with at least three years in a supervisory role.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Access, and Outlook.
- Excellent communication skills, both written and verbal, with bilingual proficiency in at least two official South African languages (preferably English plus Afrikaans or Xhosa).
- A valid driver’s license and an understanding of the policies and governance environment of TVET Colleges.
- Strong analytical, problem-solving, and project management skills, with a commitment to client service and teamwork.
How to Apply
Please refer to the application instructions below for details on how to submit your application.
Requirements
Grade 12/ Matric, with a bachelor’s degree in information management, computing, or relevant equivalent qualification.Three (3) to five (5) years’ working experience in Information Management, of which three (3) years must be at supervisory level.
Computer literacy (MS Word, MS PowerPoint, MS Excel, MS Access, and MS Outlook).
Excellent communication skills (written and verbal).
Fully bilingual in at least two official languages (Preferably: English plus Afrikaans or Xhosa).
A valid driver’s license.
The ideal candidate must have knowledge of policies and governance environment of TVET Colleges including knowledge of the TVETMIS system, annual reporting requirements by the Higher Education Institutions.
Knowledge and understanding of Information Management.
Knowledge, understanding, application and interpretation of office management, Coltech, data warehouse and ITS prescripts.
Knowledge of South African education and the TVET College sector (Recommended).
Accurate administrative, as well as planning and organising skills.
Financial management, including Report writing skills.
Communication and interpersonal skills.
Problem solving and Analytical skills.
Be client service oriented.
Project management skills.
Team leadership skills.
Planning and organising, as well as People management skills.
Must have integrity, be committed, proactive and loyal.
Job Duties
TVET MIS management, capturing and data extraction for the College.Set up the system in readiness for enrolment and support other processes.
Control the quality of captured data and report if there are errors.
Maintain the College TVET MIS system.
Manage the student data.
Use various tools, extract data to facilitate statistical reporting.
Interact with service providers regarding upgrades and request assistance.
Maintain data on student registration.
Compile monthly reports to management and the DHET (Example: Submit reports on student registration regarding Ministerially approved programmes as well as on apprenticeships, skills and learnerships, and short skills learning programmes.
) Compile and monitor academic examination and staff statistics of the college and submit reports on quarterly basis to management and DHET.
Compile monthly, quarterly and annual reports as requested.
Maintain, capture and validate inputs captured on ITS student and other related systems.
Set up the student system for registration of students and ensure creditability and reliability.
Maintain the ITS student system and other related systems.
Monitor capturing, quality control, validation, run procedure, create files and ensure that entries are sent to DHET head office.
Management of human, physical and financial services.
Render management service to the staff.
Ensure completion of performance agreements by all employees in the unit.
Supervision of staff.
