About the Role
The Red Cross War Memorial Children’s Hospital is seeking a dedicated Administrative Officer in Supply Chain Management to join its team in Rondebosch, Cape Town. This vital role involves facilitating the procurement process for the hospital, ensuring that essential medical supplies and institutional assets are delivered efficiently and effectively. By managing everything from demand to delivery, the successful candidate will play a crucial part in maintaining high standards of care for the children and families who rely on the hospital’s services.
Working in this esteemed institution not only provides a unique opportunity to engage with the community but also allows you to contribute to the overall functioning of a facility dedicated to children’s health. Your efforts in managing procurement processes will directly impact patient care and the operational efficiency of the hospital, making this role an essential part of public service in South Africa.
About the Department
The Red Cross War Memorial Children’s Hospital is a leading paediatric healthcare facility in South Africa, renowned for its commitment to providing quality healthcare to children. The hospital’s mission is to ensure that every child receives the medical attention they need, regardless of their circumstances. Working in this environment means being part of a compassionate team dedicated to improving children’s lives through exceptional healthcare services.
What You’ll Do
- Facilitate the procurement process from demand to delivery for hospital needs.
- Manage procurement using Logis and Electronic Procurement Solutions (ePS).
- Serve as an Approver on ePS, ensuring compliance with procurement policies.
- Coordinate and advise on drafting specifications for procurement.
- Authorize transactions on LOGIS and manage internal and external reporting.
- Liaise with end users, service providers, and various departments regarding supply chain matters.
- Oversee the procurement of institutional assets, consumables, and medical items.
- Provide training and development for staff in Supply Chain Management.
What You’ll Need
- Senior Certificate (or equivalent) with Mathematics or Accounting as a passed subject.
- Relevant experience in Supply Chain Management and the procurement process.
- Knowledge of Logis and Integrated Procurement Solutions (ePS).
- Proficient verbal and written communication skills.
- Computer literacy in MS Word, MS Excel, and Outlook.
- Excellent organizational skills and the ability to manage a team.
- Familiarity with PFMA, Finance instructions, and Treasury regulations.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
Minimum educational qualification: Senior Certificate (or equivalent) with Mathematics or Accounting as a passed subject and/or Senior Certificate (or equivalent) with experience/competencies that focuses on the Key Performance Areas (KPA’s) of the post.Experience: Appropriate experience in Supply Chain Management (Procurement).
Appropriate experience in the Procurement Process.
Competencies (knowledge/skills): Appropriate knowledge of and practical experience in Logis and the Integrated Procurement Solutions (ePS).
Good verbal and written communication skills.
Computer literacy in MS Word, MS Excel, Outlook.
Good organizational skills.
Be able to manage a team of Procurement Clerks.
Knowledge and experience of the Procurement process.
Knowledge of Asset and Inventory (warehouse) Management procedures.
Knowledge of PFMA, Finance instructions, Provincial and Treasury regulations.
Knowledge of the Preferential Procurement Policy Framework Act 5 of 2000 (PPPFA).
Ability to apply the Disciplinary code.
Knowledge of Accounting officer system and maintenance services 16B.
Job Duties
Facilitate the Procurement process for Red Cross War Memorial Children’s Hospital from demand to delivery, inclusive of non-performance management administrative duties.Effective and efficient management of the Procurement on Logis and Electronic Procurement Solutions (ePS) environment.
Perform the duties as an Approver on ePS.
Ensure the effective application of procurement policy processes including management of acquisition, contract and demand management.
Coordinate and advise on the process of drafting specifications.
Authorize transaction on LOGIS.
Reporting on internal and external stakeholders (IFS, AFS and other).
Accurate and timeous reporting of information related to medical consumables and all the other items that are used in the Hospital environment to internal and external stakeholders.
Effective procurement of all institutional assets, consumables, medical items, major and minor and ensuring budgets are spent.
Liaise with end users, service providers and other departments regarding Supply Chain matters.
Effective management of Institution’s Infrastructure procurement.
Ability to work overtime as and when required.
Developing and training staff in Supply Chain Management.
Perform supervisory functions by advising training and development of own staff.
