About the Role
The Department of Higher Education and Training is seeking a dedicated individual to join their team as an Assistant Director: Student Registration Services in King William’s Town. This vital role is based at the Central Office and plays an essential part in the smooth administration of student registration processes. By ensuring the effective implementation of policies and procedures related to registration, admission, and student records, you contribute significantly to the educational journey of students in your community. Your work will enhance the experience of current and prospective students, ensuring they have the support they need to thrive in their academic pursuits.
As part of the public service sector, this position is not just about administrative tasks; it is about making a meaningful impact on the lives of students and their families. By developing marketing strategies to attract new enrolments and overseeing critical support services like financial aid and accommodation, you will be at the forefront of shaping the future of education in South Africa. Your efforts will help create an environment where students can access the resources they need to succeed, ultimately contributing to the growth and development of the Eastern Cape.
About the Department
The Department of Higher Education and Training is committed to promoting access to quality education and training in South Africa. Its primary mission is to develop a skilled and capable workforce that meets the needs of the economy and enhances the quality of life for all citizens. Working within this department means being part of a team that is dedicated to driving educational excellence and empowering individuals through learning opportunities.
This department recognizes the importance of a well-educated society and aims to create pathways for students to achieve their academic and career goals. By fostering partnerships with various educational institutions and stakeholders, the department plays a crucial role in enhancing the overall educational landscape of the country.
What You’ll Do
- Manage the overall administration of the student registration process, ensuring policies and procedures are developed and effectively implemented.
- Facilitate workshops to promote awareness and consistent application of registration policies.
- Develop marketing strategies to attract new student enrolments.
- Supervise and manage student data systems, ensuring accurate records.
- Provide pre-entry support services, including financial aid and accommodation assistance.
- Conduct orientation programmes for new students and maintain accurate enrolment records.
- Oversee the administration of student financial aid and bursary support, ensuring compliance with relevant regulations.
- Coordinate career exhibition services to market college programmes effectively.
What You’ll Need
- A Senior Certificate / Grade 12 / NCV Certificate (Level 4).
- A recognised three-year National Diploma (NQF Level 6) or Degree in Business Administration, Public Management/Administration, or a relevant qualification.
- A minimum of three to five years of supervisory experience in an administrative environment.
- A valid Code B driver’s license is essential.
- Knowledge of enrolment standard operating procedures and the Post-School Education and Training (PSET) sector is an advantage.
- Strong report writing, communication, and people management skills.
- Proficiency in MS Word, Excel, and PowerPoint.
How to Apply
Please hand-deliver or courier your applications to the reception area quoting the relevant reference number addressed to the Acting Principal, Lovedale 29 TVET College, Corporate Office, 1 Amatola Row, Qonce, 5600.
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Requirements
Senior Certificate / Grade 12/ NCV Certificate (Level 4).Must be in possession of a recognised (3) three-year National Diploma (NQF Level 6)/ Degree in Business Administration, Public Management/Administration or any other relevant qualification is essential.
A minimum of three (3) to five (5) years of experience at supervisory level, salary level 7 or 8 in an administration environment is required.
A valid Code B driver’s license is compulsory.
Experience within the Post-School Education and Training (PSET) sector will be considered an added advantage.
The ideal candidate must possess sound knowledge of enrolment standard operating procedures, data capturing procedures, and the use of computerized systems.
A clear understanding of the legislative framework governing the Public Service, as well as knowledge of storage and retrieval procedures relevant to the working environment, is expected.
The candidate must demonstrate strong report writing and presentation skills, particularly within the context of public sector governance.
Effective communication, people empowerment, planning and execution capabilities are essential.
Proficiency in MS Word, Excel, and PowerPoint is required, along with a proven ability to manage change effectively.
Leadership skills, a commitment to quality work, sound human resource management, and the ability to communicate and lead with integrity form the foundation of the required values and attitudes for this role.
Knowledge of Public Service legislation and policies.
Knowledge of PSET.
Knowledge and understanding of the TVET/CET Administration.
Understanding of the Higher Education Sector.
Understanding of corporate governance.
Understanding Cost center budgetary, expenditure and cash flow management.
Employment Equity Act, Public Services Regulations and Public Services Act, Labour Relations Act and any other related legislation.
Sound Computer Skills in MS Office (intermediate levels) Self- motivated.
Good organizing, planning, problem solving skills.
Planning and organizing.
Financial management.
Report writing.
Communication and interpersonal skills.
Problem solving.
Computer literacy.
Analytical.
Client oriented.
Job Duties
Manage the administration of the overall student registration process, ensuring the development, review, and effective implementation of policies and procedures related to registration, admission, scheduling, and student records.Facilitate workshops to promote awareness and consistent application of these policies.
Develop and implement marketing strategies aimed at attracting new student enrolments and oversee the accuracy of registration documentation.
Supervise the management of student data systems, including graduate and alumni databases, and ensure accurate pre-entry support services such as financial aid, accommodation, and bursary assistance are available.
Provide student guidance, placement testing, and maintain up-to-date programme enrolment records.
Ensure orientation programmes are conducted across the college and on campuses, and that student data is accurately captured on the Information Technology System (ITS).
Oversee the administration of student financial aid and bursary support, ensuring compliance with TVET Bursary Scheme rules and guidelines.
Coordinate and chair financial aid committee meetings, facilitate funding awards, verify bursary statistics, and monitor compliance with bursary requirements while identifying and engaging potential academic sponsors.
Administer the management of student learning materials, including the issuance, collection, and upkeep of textbooks and learning resources.
Manage the coordination of career exhibition services, marketing college programmes at schools, open days, and exhibitions.
Oversee the management of all human, financial, and other resources within the unit, ensuring optimal performance and adherence to relevant legislation and institutional policies.
