About the Role
The Emergency Medical Services in the Central Karoo District is looking for a dedicated Administration Clerk: Support to join their team. This role is essential in ensuring that the district functions smoothly and effectively. Based in the Central Karoo District, this position plays a pivotal role in supporting the District Manager and the entire district team, contributing significantly to the efficiency of public service and community well-being.
As an Administration Clerk, you will be at the heart of a vital government service that directly affects the lives of citizens. Your responsibilities will involve managing office tasks, maintaining records, and ensuring communication flows seamlessly between internal and external stakeholders. Each day, your contributions will help the team respond to emergencies and deliver critical services to the community.
About the Department
Emergency Medical Services (EMS) is dedicated to providing high-quality pre-hospital care to communities across South Africa. With a focus on immediate response and efficient service delivery, EMS plays a crucial role in the healthcare system by ensuring that emergency medical assistance is available whenever it is needed. Working in this department means being part of a mission that prioritizes saving lives and enhancing the health outcomes of individuals in the district.
The EMS team is passionate about creating a safer environment for all citizens. They strive to uphold the highest standards of care while fostering a culture of teamwork and support among their staff. Being part of this department not only allows you to contribute to public service but also enables you to grow personally and professionally in a meaningful way.
What You’ll Do
- Provide administrative support to the District Manager and the district team.
- Manage office tasks, including efficient filing and record keeping.
- Coordinate the District Manager’s diary and arrange meetings, taking minutes as needed.
- Compile documents for meetings and ensure proper control of equipment.
- Handle telephonic and email inquiries from stakeholders.
- Draft and type submissions and letters.
- Assist with departmental projects and logistics, including event planning.
- Manage confidential documents and facilitate their distribution.
- Screen necessary documents to determine required actions or information.
What You’ll Need
- A minimum educational qualification of Matric (Grade 12) or an equivalent qualification.
- Relevant administrative experience aligned with the job duties.
- A valid Code 8 or Code 10 Driver’s License.
- Strong computer literacy in the MS Office package.
- Willingness to travel between EMS districts and engage with external stakeholders.
- Excellent interpersonal and organizational skills.
- Ability to work independently and as part of a team.
How to Apply
Please refer to the application instructions below.
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Requirements
Minimum educational qualification: A Matric (Grade 12) or equivalent qualification.Experience: Appropriate administrative experience in line with the duties.
Inherent requirements of the job: Valid Code 8 or Code 10 Driver’s License.
Excellent computer literacy in the MS Office package.
Ability to travel between EMS districts and external stakeholders.
Willingness to assist with departmental logistics and event planning.
Competencies (knowledge/skills): Good interpersonal and organizational skills.
Ability to function independently and within a team environment.
Job Duties
Render administrative support to the district manager and the rest of the district.Efficient Office Management, filing and record keeping and sound administrative skills.
Diary management of the District Manager.
Arranging of meetings and minute taking.
Compiling of documents needed for the meeting.
Ensure effective and efficient control of equipment in component.
Handling of all telephonic and email enquiries from internal and external stakeholders.
Compiling and typing of submissions and letters.
Assist with projects within the department.
Receiving of confidential documents and the distribution thereof.
Screen necessary documents to determine actions or information required.
