About the Role
The Department of Health is seeking a dedicated and detail-oriented Administration Clerk in the Supply Chain Management unit, located at the West Coast TB Complex, Sonstraal Hospital. This vital position plays a crucial role in ensuring the efficient management of supplies within the healthcare system, significantly impacting the delivery of public health services in the community. By fulfilling supply chain functions effectively, you will help maintain the quality of care that the department strives to provide to the residents of the area.
This role not only involves managing documentation related to receiving and issuing supplies but also includes conducting regular stock counts to prevent shortages and surpluses. Your contributions will be critical in maintaining the integrity and efficiency of the supply chain, ultimately enhancing the overall healthcare experience for patients and staff alike.
About the Department
The Department of Health is dedicated to promoting and protecting the health of South Africa’s citizens through various healthcare services and initiatives. With a mission to provide high-quality health services, the department focuses on ensuring that healthcare resources are managed effectively and efficiently. Working here means being part of a team committed to improving public health outcomes and making a meaningful difference in the lives of individuals and communities across the nation.
What You’ll Do
- Perform all functions related to supply chain management, including receiving, issuing, and documenting transactions in the Supply Chain Systems (LOGIS).
- Ensure proper filing of source documents and maintain accurate records.
- Conduct regular stock counts to avoid shortages or excess inventory within your area of responsibility.
- Prevent theft and damages, reporting any discrepancies to your supervisor and senior management.
- Maintain minimum and maximum stock levels to ensure smooth operations and compliance with relevant laws and regulations.
- Follow up on outstanding deliveries with suppliers to ensure timely receipt of goods.
- Participate in asset counts as determined by management.
What You’ll Need
- Minimum educational qualification: Senior Certificate (or equivalent) with Mathematics and/or Accounting as a passed subject.
- Relevant experience in procurement, asset management, warehousing, and familiarity with electronic procurement systems.
- A valid B/EB driver’s license and the physical capability to lift heavy items.
- Knowledge of the LOGIS System and experience in procurement management functions.
- Proficiency in MS Excel and Word for effective documentation and communication.
- Strong written and verbal communication skills and the ability to work in a physically demanding role.
How to Apply
Submit your application as instructed below.
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Requirements
Minimum educational qualification: Senior Certificate (or equivalent) with mathematics and/or Accounting as a passed subject and/or Senior certificate (or equivalent) with experience/competencies that focus on the Key Performance Areas (KRA’s)of the post.Experience: Appropriate experience in procurement, asset management, warehousing and on Procurement (Electronic Procurement System).
Inherent requirements of the job: Valid B/EB driver’s licence.
Physically fit and able to lift heavy items.
Competencies (knowledge/skills): Knowledge and or practical experience of the LOGIS System, Warehousing and Procurement management functions and functional experience in obtaining quotations on an electronic purchasing system (IPS).
Computer literacy (MS Excel and Word).
Effective communication skills (written and verbal).
Ability to work in a physically demanding environment.
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Job Duties
Perform all Supply chain functions.Ensure proper filling of documentation pertaining to receiving, issuing, and recording of transaction on the Supply Chain Systems (LOGIS) and filing of source documents.
Responsible to conduct regular stock count and prevent shortages and surpluses within area of responsibility.
Responsible to prevent theft, damages and report any discrepancies to supervisor and senior management.
Responsible to maintain minimum and maximum stock level to avoid stock shortages/ out- outs.
Follow up on outstanding deliveries (orders) with the supplier.
Ensure compliance to all relevant laws and prescripts related to Supply Chain Management.
Responsible to partake during institutional assets counts as determined by management.
