Assistant Director: Records Management – Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is looking for an enthusiastic and detail-oriented Assistant Director: Records Management to join their team in Pretoria. This vital role is essential in ensuring that the department’s records are managed efficiently and securely, contributing to effective governance and transparency in public service. The selected candidate will play a crucial part in maintaining the integrity of information management within the department, thus supporting the overall mission of the public service in South Africa.

In this position, you will be at the forefront of records management, leading a team that safeguards vital documents and oversees the implementation of policies and procedures. Working in Pretoria, a bustling hub of government activity, you will be directly involved in enhancing the department’s operational efficiency and compliance with national legislation. Your expertise will have a meaningful impact on how information is handled, ensuring that the community receives accountable and transparent public service.

About the Department

The Department of Public Service and Administration is dedicated to the enhancement of public service delivery in South Africa. Its mandate focuses on promoting good governance, improving the efficiency of public administration, and ensuring that public services meet the needs of all citizens. Working within this department means being part of a larger mission to foster a well-functioning government that upholds the values of accountability, service excellence, and integrity.

As an employee of this department, you will find yourself in an environment that values professional growth, teamwork, and commitment to public service. Your contributions will be vital in shaping a responsive and responsible government that prioritizes the welfare of its people.

What You’ll Do

• Develop, review, and implement Records Management policies, guidelines, and procedure manuals.
• Conduct research and benchmarking on records management practices to enhance efficiency.
• Provide training and awareness on approved records management policies and filing systems.
• Supervise messenger and mailroom services, ensuring timely and efficient handling of documents.
• Monitor service level agreements related to contracts and compile quarterly performance reports.
• Maintain and manage the department’s filing and records storage systems, ensuring compliance with the National Archives.
• Address audit findings and implement corrective measures within specified timelines.
• Support operational systems and processes within the Directorate, ensuring that all electronic records are managed appropriately.

What You’ll Need

• A Senior Certificate and a minimum qualification at NQF Level 6 in Records Management or a related field as recognized by SAQA.
• At least 3 years of experience in a records management environment, including 2 years of supervisory experience.
• A solid understanding of the National Archives and Records Service Act and related regulatory frameworks.
• Proficiency in Electronic Records Management Systems (ERMS).
• Strong interpersonal, problem-solving, and analytical skills.
• Management skills, including decision-making, leadership, and project management capabilities.
• A valid driver’s license is required.

How to Apply

Quoting the reference number, applications must be addressed to Mr. Thabang Ntsiko and submitted as instructed below.