About the Role
The Central Johannesburg TVET College is seeking an enthusiastic and dedicated individual to join their team as an Assistant Director: Office Manager in the Office of the Principal. This pivotal role is based in the heart of Central Johannesburg, where you will play a crucial part in delivering executive support services that help shape the educational landscape of the community. Your work will directly impact the efficiency of the college’s operations and support the academic and administrative functions that serve students and stakeholders alike.
In this role, you will be the backbone of the principal’s office, ensuring that all administrative tasks run smoothly. By providing secretariat support to key governance bodies such as the College Council and Academic Board, you will help facilitate important decisions that affect the college and its students. Your contributions will not only enhance the productivity of the office but also foster a collaborative environment where excellence in public service can thrive.
About the Department
Central Johannesburg TVET College is committed to providing quality education and training that empowers individuals and supports the socio-economic development of the community. The college’s mission is to enhance the skills and employability of students, preparing them for successful careers in various fields. By working here, you will be part of a transformative institution that values innovation, inclusivity, and excellence in the public service sector.
What You’ll Do
- Provide comprehensive administrative and executive support to the Principal’s office.
- Assist in the coordination of meetings for various college committees, including arranging logistics and documentation.
- Develop agendas, record minutes, and manage records for college meetings and forums.
- Oversee the management of resources, including human and financial aspects of the office.
- Ensure effective communication and maintain stock of essential forms and stationery.
- Coordinate training interventions and college-hosted functions, managing details such as décor, food service, and media protocols.
- Supervise staff within the unit and ensure adherence to performance agreements.
What You’ll Need
- Matric or equivalent qualification.
- Recognized National Diploma (NQF6) in Office Management and Technology, Public Management, Law, Social Science, or related fields.
- A minimum of 3-5 years of relevant experience in an administrative environment.
- Knowledge of Public Service legislation and policies, as well as an understanding of the TVET/CET administration.
- A valid driver’s license is required for this position.
- Experience in policy development and implementation strategies is advantageous.
How to Apply
The Central Johannesburg TVET College (CJC) invites applicants to apply online on the New Z83 form by clicking on the application instructions below.
Requirements
Matric or Equivalent.Recognized National Diploma (NQF6) in Office Management and Technology/Public Management, Law, Social Science or related qualifications.
Experience in development of policies/implementations strategies.
Practical experience in Office Management and Technology/Public management.
A post graduate qualification in the relevant field/s will be an advantage.
3-5 years’ relevant experience in administration environment.
Knowledge of Public Service legislation and policies.
Knowledge of PSET.
Knowledge and understanding of the TVET/CET administration.
Understanding of Higher Education sector will be an added advantage.
Understanding Cost centre budgetary, expenditure and cash flow management, Employment Equity Act, Public Service Regulations and Public Service Act, Labour Relations Act and any other related legislation.
Must have a valid driver’s license.
Job Duties
Render administration/executive support services in the office of the principal.Provides secretariat support to College Council, Council Committees, Academic Board, Senior Management and other external stakeholders.
Provides strategic management, monitoring and evaluation services.
Oversee 50 and maintain logistics within the office of the principal.
Arrange all meetings (Sub-committee, Council, EXCO and other external stakeholders).
Arrange all Academic Board and Academic Board committees.
Arrange and support for training interventions.
Coordinate the décor, layout, food service, invitation and media protocol requirements for college hosted functions.
Maintain stock of standard forms and stationery.
Develop agendas and write minutes for the college meeting and forum Records Management.
Management of all human, financial and other resources of the unit.
Ensure completion of performance agreements by all employees in the unit.
Supervision of staff.
