About the Role
The Department of Finance is seeking a dedicated and detail-oriented Assistant Director: Income & Expenditure Control to join their team in Johannesburg. This vital role focuses on the meticulous management of financial processes that directly impact the community and public service. By ensuring the accurate verification of grant claims and invoices, the Assistant Director plays a crucial part in maintaining the integrity of financial operations within the government, which is essential for delivering services to South African citizens.
In this position, you will monitor and facilitate financial transactions, ensuring compliance with public financial management regulations. Your work will support the financial health of the department, contributing to effective governance and accountability in the use of public resources. This is an excellent opportunity for individuals with a strong background in finance and management accounting to make a meaningful difference in the public sector.
About the Department
The Department of Finance is committed to promoting sound financial management and effective resource allocation across government entities. Its mission is to enhance the financial governance framework, ensuring that public funds are used efficiently and transparently. Working within this department means contributing to the broader vision of economic stability and growth in South Africa, ultimately impacting the lives of citizens positively.
What You’ll Do
- Oversee the verification of grant claims and invoices related to operational goods and services.
- Ensure compliance with procurement regulations by attaching necessary documents to financial requests.
- Facilitate timely payments of claims and invoices, maintaining accurate financial records.
- Monitor and validate invoices on SAP for regulatory compliance.
- Address supplier and internal stakeholder queries regarding payments.
- Prepare and submit expenditure reports highlighting discrepancies and overspending.
- Supervise staff, managing performance and maintaining departmental discipline.
- Organize and prepare meeting packages, acting as a secretariat during meetings.
What You’ll Need
- A Matric certificate and a National Diploma or Degree in Finance, Cost & Management Accounting, or relevant qualification at NQF Level 6/7.
- A minimum of 3-5 years of relevant experience in financial administration or management accounting.
- Valid driver’s license.
- Knowledge of the Public Financial Management Act and Treasury Regulations.
- Strong planning, organizing, and execution skills.
- Competencies in strategic management, conflict management, and client orientation.
- Excellent written and verbal communication skills, with a strong sense of integrity and professionalism.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
A Matric plus a National Diploma/ Degree in Finance/Cost & Management Accounting / B Com Accounting or any relevant qualification at NQF Level 6/7 as recognised by SAQA.A minimum of 3-5 years relevant experience at Admin Officer level within financial administration or management accounting environment.
Possession of a valid driver’s license.
The candidate should have knowledge of Public Financial Management Act, Knowledge of Treasury Regulations, Knowledge of Division of Revenue Act; BAS & SAP System.
Planning, organising and execution; knowledge management; strategic management and ability to manage conflict.
Competencies: Strategic capability and Leadership, People Management and empowerment, Programme and Project Management, Financial Management and Change Management.
Problem solving and analysis, Client orientation and customer focus, Service Delivery Innovation, Honesty and Integrity.
Personal Attributes: Good written and verbal communication skills.
Self-management.
Work well under pressure.
Good Interpersonal skills.
Negotiation skills.
Job Duties
Monitor and implement the verification of grant claims and invoices relating to operational / Goods and Services.Monitor if the Financial Authorization form is signed by relevant official and check if the name of the entity on the FA it corresponds with the invoice attached.
Monitor whether the contact, claim form, HSS for, claim progress payment and document check list are attached.
Monitor if the total amount on the FA, HSS form and claim.
Facilitate the payment of claims and invoices Ensure that all the documents are attached as per procurements regulations, quotation regulations, quotation, invoices, appointment letter and delivery note.
Monitor invoices on SAP for validity of the following: Tax Clearance Certificate, Vendor number, invoice amount and bank account.
Capture correct invoices on SAP in line with correct budget allocations .
Attend to suppliers’ queries and payment related queries from internal and external stakeholders.
Facilitate the scanning of claims from the E-Gov using SAP for payment purpose.
Pass a correcting journal on SAP for all misallocations identified through verification process.
Ensure the vendor number and vendor name, SAP account number, reference number, gross and net amount corresponds with the details on the invoice.
Compile and update exception report on payments paid within 15 and 30 days on a 150 weekly, monthly and quarterly basis and submit to the Senior State Accountant for review.
Monitor expenditure report for discrepancies for overspending and submit to the Senior State Accountant for review and inputs from budget holders.
Supervision of staff.
Maintenance of discipline.
Management of performance and development.
Ensure establishment, implementation and maintenance of efficient and effective communication arrangements.
Plan and allocate work.
Prepare meeting packages and perform secretariat functions during the meetings and presentations.
