About the Role
Victoria Hospital is seeking an Administration Clerk in Supply Chain Management to join its dedicated team. This important position is based in the vibrant city of Cape Town, where you will play a vital role in ensuring the efficient acquisition of goods and services that support the healthcare needs of the community. Your contributions will not only facilitate the operational requirements of the hospital but also enhance the overall quality of public service, making a tangible difference in the lives of many.
In this role, you will be responsible for a range of essential tasks, including drafting specifications, conducting site meetings, and managing the evaluation of Requests for Quotations (RFQs) on the Electronic Purchasing System. Your work will guarantee compliance with audit standards and bolster the internal controls within the Supply Chain Management department. By supporting your supervisor and collaborating with your team, you will help address procurement-related queries and contribute significantly to the smooth operation of healthcare services at Victoria Hospital.
About the Department
The Supply Chain Management department at Victoria Hospital is committed to ensuring that the healthcare facility operates efficiently and effectively. It is responsible for managing the procurement process, which includes everything from sourcing medical supplies to negotiating contracts with vendors. The department’s mission is to uphold the highest standards of quality, integrity, and transparency in all procurement activities, reinforcing the hospital’s dedication to providing exceptional care to the community. Working here is meaningful because it directly impacts the health and welfare of the public, ensuring that healthcare professionals have the resources they need to deliver excellent patient care.
What You’ll Do
- Assist in the demand and acquisition of goods and services for the hospital.
- Draft specifications for procurement and conduct site meetings to ensure requirements are met.
- Advertise and evaluate RFQs using the Electronic Purchasing System.
- Ensure compliance with audit regulations and implement internal controls.
- Provide support to supervisors and team members on procurement-related matters.
- Prepare Supply Chain Management reports as required.
What You’ll Need
- A Senior Certificate (or equivalent) with Mathematics or Accountancy as a passed subject, or relevant experience in the key performance areas.
- Experience in Supply Chain Management, specifically in the procurement of goods and services.
- A valid Code E/EB Driver’s License.
- Competency in Microsoft Office (Word, Excel, PowerPoint).
- Ability to work independently and collaboratively within a multidisciplinary team.
- Knowledge of LOGIS, ESL, and Electronic Procurement Systems is essential.
- Understanding of the Public Finance Management Act, National and Provincial Treasury regulations, and Supply Chain Management processes.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
Minimum educational qualification: Senior Certificate (or equivalent) with Mathematics or Accountancy as a passed subject and/or Senior Certificate (or equivalent) with experience/competencies that focuses on the Key Performance Areas (KRA’s) of the post.Experience: Appropriate Supply Chain Management experience including Procurement of Goods and Services.
Inherent requirements of the job: Valid Code E/EB Driver’s License.
Competencies (knowledge/skills): Computer literacy (MS Office: Word, Excel and PowerPoint).
Ability to function independently as well as in a multi- disciplinary team.
Knowledge of LOGIS, ESL (Essential Supplier List) and Electronic Procurement System systems.
Knowledge of the Public Finance Management Act (PFMA), National, Provincial Treasury, Regulations, Policies.
Knowledge of Supply Chain Management and Finance administrative processes.
Job Duties
Demand and Acquisitioning of goods and services including drafting of specifications, conducting site meetings, advertising and evaluations of RFQs on the Electronic Purchasing System.Ensure Audit Compliance.
Internal control and Supply Chain Management Reporting.
Support to Supervisor, Team and end users in terms of procurement related queries.
