About the Role
The Department of Public Service and Administration is excited to announce an opening for the position of Assistant Director: Demand and Acquisition Management, based in Johannesburg. In this pivotal role, you will contribute to the effective functioning of Demand and Acquisition Management within the department. Your work will directly impact the community by ensuring that procurement processes are conducted efficiently, transparently, and in accordance with the relevant laws and regulations.
As part of the vital public service sector in South Africa, this role is essential for fostering trust and accountability in government operations. By managing procurement plans and overseeing bid committees, you will play a key role in ensuring that resources are allocated appropriately and that the department can effectively serve its constituents. Your expertise will help build a more effective public service that meets the needs of the community.
About the Department
The Department of Public Service and Administration is dedicated to enhancing the quality and efficiency of public service delivery in South Africa. With a mission to promote good governance, transparency, and accountability, the department works tirelessly to ensure that public resources are managed effectively. By joining this dynamic team, you will have the opportunity to contribute to meaningful projects that have a lasting impact on the lives of South Africans.
What You’ll Do
- Oversee the functional operations of Demand and Acquisition Management.
- Design and develop policies, processes, and procedures related to demand and acquisition management.
- Compile and execute procurement plans, ensuring all necessary documentation is in place.
- Facilitate the establishment of Bid Evaluation, Bid Adjudication, and Bid Specification Committees, providing secretariat services as needed.
- Manage the compilation and publication of bid documents, ensuring compliance with regulations.
- Receive and oversee the opening and closing of bid documents, maintaining the integrity of the process.
- Ensure the safekeeping of Supply Chain Management (SCM) records and facilitate access as required.
- Compile and submit administrative reports related to procurement and supply chain management.
- Develop and manage the operational plan for the unit, reporting on progress periodically.
- Implement processes to ensure effective work control and allocate tasks accordingly.
What You’ll Need
- A Matric certificate and an undergraduate qualification (Degree/National Diploma NQF level 6/7) in Supply Chain Management recognized by SAQA.
- A minimum of 3 to 5 years of relevant experience in a Supply Chain Management environment at an Admin Officer level.
- Knowledge of applicable Public Service prescripts and the department’s mandate.
- Familiarity with performance management frameworks and proven strategies for performance improvement.
- Strong competencies in strategic capability, leadership, people management, and project management.
- Excellent problem-solving, analytical, and client-oriented skills.
- Good written and verbal communication skills, with the ability to work well under pressure.
- A positive attitude and strong interpersonal skills to motivate and support your team.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
A Matric plus an undergraduate qualification, Degree/National Diploma (NQF level 6/7) as recognised by SAQA in Supply Chain Management.A minimum of 3 - 5 years’ relevant experience within Supply Chain Management environment at Admin Officer level.
The candidate should have knowledge of all the Public Service prescripts applicable to the role as well as the Department’s mandate.
Knowledge of performance management frameworks applicable in the Public Service and proven strategies in performance improvement.
Competencies: Strategic capability and Leadership, People Management and empowerment, Programme and Project Management, 151 Financial Management and Change Management.
Problem solving and analysis, Client orientation and customer focus, Service Delivery Innovation, Honesty and Integrity.
Personal Attributes: Good written and verbal communication skills.
Self-motivated.
Work well under pressure.
Good Interpersonal skills.
Supportive and knowing how to draw the best energy out of the team.
Reliable and Responsible.
Positive attitude.
Job Duties
Perform the functional operation of Demand and Acquisition Management.Design and develop demand and acquisition management policies processes and procedures.
Compile the procurement plan.
Facilitate the execution of the procurement plan.
Setting up the Bid Evaluation, Bid Adjudication and Bid Specification Committees and render a secretariat service to the relevant committees including the bid adjudication committee.
Oversee the appointment of bid committee members.
Compilation of bid documents and advertisements.
Facilitate publishing of bid documents.
Receipt (closing and opening) of bid documents.
Ensure safekeeping and access to SCM records.
Compile reports on the execution of the procurement plan and other related supply chain management administrative reports.
Develop and manage the operational plan of the unit and report on progress as required.
Develop, implement and maintain processes to ensure proper control of work.
Compile and submit all required administrative reports.
Plan and allocate work.
